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Date

2-3:30 pm

Attendees

Discussion items

Item

Time

Who

Notes

Decisions

Actions

1

Q&A (recurring) - urgent questions

Do you have a question to discuss at the meeting? Add it below with your name.

15

All

2

Go Live Risk Assessment

  • ICs to do local risk assessment and share select risks before Jul 1

  • Go Live Risks sheet (feel free to make a copy for your local imp team risk assessment)

  • On Jul 1: Brainstorm mitigations together with ICs

45

3

Go-Live coordination

https://docs.google.com/spreadsheets/d/1olDkcAsvX3pp1W-GY4MJvpu0C2I5Krkts_0wIN96fGI/edit#gid=1252460463

Alison’s go-live (day-of) countdown with hour by hour CDL work

See reminders on 6/24 meeting notes

30

Carlo, Tom

4

Timeline review / PM update

Stay up to date on timeline / deadlines

0

Lena

Any questions on the timeline?

Special meetings

5

Parking lot

0

  • [Hold for after 6/25] Clarification on Alma/Primo known issues page on Confluence: We have a suggestion to use it for product issues (Alma/Primo) that are controlled by Ex Libris; not for known issues as a result of CDL’s data clean-up and campus-level e-resources management (or non-migration related access issues that also may surface/be tracked).

    • Does everyone agree with this approach? Yes.

    • Do we need another list for internal known issues? Who manages it? Set it up decision page style so each group has one and it feeds into a consolidated view? (may be too much overhead?) - Return to this Q

  • Post go-live: Decide which IZ(s) to use for the analytics workshop (in addition to the NZ). Nothing will be edited during the demo. One suggestion from the trainer is to use a different IZ each day.

    • Would you like your IZ demo’ed in the analytics workshop? (Polled on slack)

      • Yes: UCB, UCSF, UCSC

      • No: UCR, UCSB

  • In preparation for the eventual switch from implementation to support (and to Salesforce exclusively), new-to-Alma ICs should consider who should have Salesforce accounts (have it in place before go-live). Understand best practices in opening cases. Ex Libris has a template. See Basecamp post.

6

TOTAL

90/90

Review decisions and actions.

20

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