2022-04-11 Meeting notes

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Announcements

Share new general information.

5

All

• Erika Quintana will send out a link for next week

ACQ Work Plan - License Terms

Review Lisa S.'s Presentation 4/6

15

All

Lisa S.'s presentation 4/6 on License terms in Alma https://ucdavis.zoom.us/j/92832470222?pwd=ejU1cGZmaFZPQ3RxWUdQT2kycmdUQT09

Overview of the necessary work effort, technical expertise, and licensing experience to correctly interpret and input terms. Excellent outline for library staff not familiar with the process.

Next steps?

UCD license terms and workflow: https://drive.google.com/drive/folders/1yUjIPbU5bcIPHOTmvIi0z41AIx5Swt_C

Look over tentative terms and processes and how to plan for their use. Identify general terms and standards/best practices. Make sure each campus has opportunity for review and participation.

Lisa S. UCD Acq working w/ Collection Strategies to be able to initiate our License Summary record earlier in the workflow (pre-Acq steps).

4/19: E-RES & ACQ Chairs and CDL (Lisa M., Sherry L.) to meet for next steps.

Likely to use UCD terms & workflows as starting point.

Potential for second general meeting on license terms needs from CDL & campuses.

• Prep for the Tuesday, April 19 Meeting: Please forward questions, ideas for next steps.
  

• CDL is working to extract license data access before the end of access to PQ 360 (June 30).
  Connecting licenses to their respective collections in the NZ is not straightforward.

ACQ Work Plan - Developing Policy/Procedures for MVP 003

Review Progress on Documentation

15

Laura, Erika, Lisa S.

https://docs.google.com/document/d/1sYpjvpv0wd-7DjERRWoBqOYqHNaCz1Rm9M-ImKolW_Y/edit

• Lisa S comparing with current practices in other consortia (SUNY)

• Laura testing API: where should brief (provisional) records be imported to (IZ or NZ)? Experimenting with updating records. Documenting tests of CZ matches.

• Lisa S : how to manage variation of processes across campuses, ensuring we are reaching the end result (good NZ hygiene wrt brief recs, etc.).

• Lisa S drafting : Import Profiles for Print Material - New Order and Update Inventory

• review deadline to see whether it needs to be pushed out.

Gold Plan with GOBI - Renewal Information

10

Lisa M. - Renewal information available? (Two- or Three-year contract--checking dates) All UC libraries can utilize the cataloging service, API service, etc. for a flat fee.

CDL using service for Wiley, Cambridge, Springer

Review of usage, applications?

Potential for Work Plan Item?

• Start Document for Gold Plan Assessment

Evaluate service, metadata, ease of use (interoperability between GOBI and Alma). Identify strengths and areas in need of improvement.

• review tech specs

• customer service

• look for common denominators (themes)

ACQ Work Plan - Use Tax Info

Review shared documentation from campuses

10

See folder, add information

Maricel: Audit prep: review whether to recommend that Use tax be applied in Alma?

Hiroko: confirm what problem we’re solving for to identify best practice for Use tax.

CDL / Local campus Workflows - Updates?

5+

• Lisa S. Alma does not handle negative allocations (that was one of the ways we managed the recharge/deposit w/ transactions by title to draw that down).

• Lisa M. CDL has met with ExL to outline processes / use cases to take ExL development. Current functionality doesn’t fully support current workflows

Parking Lot for Previous Action Items

• All: investigate local reporting in Acq area. Discuss at campus level for which reports are in a shareable version.
• All: consider making short show-and-tell Analytics videos and sharing via Slack
• All: consider whether we’re okay to consider item 1 on work plan (loading brief GOBI records into IZ) resolved

• All let Stacy and the group know whether your campus is ready to discuss licenses and work on permanent policies/procedures
• Stacy McKenna to explore escalating integration issue through Operations or Steering teams
• See if Lisa M. has more info on GOBI contract to determine if we need to make it a WorkPlan item

New Items

Capture important topics for future discussion

Actions from previous meetings:

Total

50/50