2021-04-02 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

5

All

AEFG: Continued progress on Import Profiles related MVP item, in collaboration with RMFG. Continued progress on initial E-Res-related MVP items related to linking between CDL/NZ and IZ activity for consortial resources, and how to start workflows for local e-resource ordering. Pending request for ExL special meeting re: advanced invoicing topics, tax handling, etc.

Decisions

Discuss and approve proposed decisions

30

1. (Go-live) Migrating/managing local Open Access (OA) bibliographic records

2. (Go-live) Local 856 bibliographic data

3. Can we review this PPC page: (Vanguard and Test Load) Preparation of Campus SCP Data

4. Who should be responsible for naming the AFN functionality, FFFG or DFG?

Test Load

When can we share the document Collaborative Workflow Testing and with whom (cohort and beyond)?

Scheduling the work, especially those needing cross-FG coordination

15

All

Collaborative Workflow Testing

• Focus on migration decisions first and workflow decisions second. Migration decisions should be made by end of April. Check back on this and MVP document in April.

• PPC should confirm all priority 1 - set by the end of March.

• Can be shared with cohort. Available in the PPC folder.

• Confirm FGs will be using the timeline / spreadsheet for scheduling testing and cross-FG coordination.

  • Use it if it’s helpful

  • Each FG will add a tab for their own group

CDI

Review of actions from 3/24 SILS Chairs

10

All

• PPC to draft questions for sending to the Alma consortia list to see what flavor of CDI they are using and what their experience has been.

• PPC to draft timeline for CDI (EA v FF) investigation so we don’t run out of time for making a decision. See update from PMs Q to Marci about this:

  1. [Q to Marci] Based on Marina’s response to our question about CDI models, UCs understand themselves to have a choice about whether they will use the FF or EA model for production (understanding that right now test load is set up to be EA). If UCs decide they want the FF model, what is the timeline for making that decision?

     1. [Marci’s response so far] Sent to Marina for follow-up (she already sent message to Product Management and Development). Will update you when we have more info. 

CDL Managed Services

Feedback on draft list of CDL managed services

1. Is this the right level of detail? Too much, too little, just right?

2. What is the primary goal in having us create this list? To have a document to refer to when questions come up? To allay concerns about who will manage what?

3. What else do you want us to know about what you are hoping to get out of this document?

30

Sarah

PM Update

Awareness of what’s happening / coming soon in the project

0

Christine

Meetings:

List of meetings on Basecamp

• Thu, Apr 1: E-Resources Data Cleanup in Alma w/focus on P2E

• Mon, Apr 12: AFN Configuration Review 

• 4/15: Ex Libris special meeting on VDX NCIP integration with Alma at UCLA with guest Ralph Horton from OCLC/VDX (audience: anyone interested in ILL, Fulfillment)

• 4/22: Ex Libris special meeting on Fiscal Close Period. ExL expects to have your tech freeze dates in time for, or prior to, this meeting. Questions due 4/19.

• 4/29: (UC-led) Live demo of OCLC Gateway and Metadata Editor: Provide real-time examples of record exports in the NZ and IZ with different methods.

• 5/6: Ex Libris special meeting on Cutover Plan Review

Homework

Parking Lot

Future meeting:

• AEFG questions that came up were re: coordination of Analytics (cross-function?)

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

TOTAL

90/90