2020-06-05 Meeting notes

Date

05 Jun 2020

Zoom link in Google Calendar invitation.

Notetaker: Eileen Pinto (Unlicensed)

Attendees

Kevin Balster UCLA (Voyager)
Marcia Barrett UC Santa Cruz (Alma/Primo)
Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
Ryan Finnerty UC San Diego (Millennium)
Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
TJ Kao UC Davis (co-chair) (Alma/Primo)
Cathleen Lu UC San Francisco (Millennium)
Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
Erika Quintana UC Riverside (Alma/Primo)
Sarah Sheets UC Merced (WMS)

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
Announcements	Share short pieces of need-to-know information	10 min	All	New blog option for groups Watching decisions Marcia: Technical Services EL might have decisions that could go to our group.
Review of Task List	Maintain Awareness of Incomplete Tasks	5 min	All
Critical Data Cleanup Blog Post	Review post Update/edit as needed Signoff on publishing	10 min	Catherine Busselen	Reviewed wording and published blog post. Critical Data Cleanup Tasks for Vanguard Campuses		Catherine Busselen add labels to blog post. 12 Jun 2020 Marcia Barrett add labels to blog post.12 Jun 2020 Joshua Chaim Hutchinson (Unlicensed) add labels to blog post.12 Jun 2020 Eileen Pinto (Unlicensed) add labels to blog post.12 Jun 2020 TJ Kao add labels to blog post.12 Jun 2020 Cathleen Lu add labels to blog post.12 Jun 2020 Ryan Finnerty add labels to blog post.12 Jun 2020 Kathleen Garvey-Clasby (Unlicensed) add labels to blog post.12 Jun 2020 Sarah Sheets add labels to blog post.12 Jun 2020 Erika Quintana add labels to blog post.12 Jun 2020
https://uc-sils.atlassian.net/l/c/vcVTGeFZ Decision	Review decision made by Acquisitions and Electronic Resource Management group Determine what, if any, recommendations for data cleanup, testing or post-migration cleanup will need to be made to support the decisions	10 min	Catherine Busselen	For our purposes, no need to do vendor cleanup. Can add yourself to watchlist in the document to be notified of changes.
Tracking Data Cleanup Done to Guide Testing	Review Wiki page provided by Cathleen Review https://www.carli.illinois.edu/products-services/i-share/alma/prepare-datareview	20 min	All		Will add columns to existing spreadsheet for campuses to record completed tasks. Each campus should keep track of example problem record numbers/titles for sharing and testing once Vanguard (and full test) loads are completed.	Joshua Chaim Hutchinson (Unlicensed) Add columns to the Data Cleanup spreadsheet for campuses to check off tasks as completed.12 Jun 2020
Review WMS spreadsheet	Review WMS spreadsheet Edit/update, as needed Identify questions for EL, ICs, etc.	30 min	Catherine Busselen Sarah Sheets TJ Kao Anyone else who is interested

Future agenda items

Remove redundancy in spreadsheet and reassess prioritization levels, if needed

Review existing Data Clean Up spreadsheets and document what cleanup has already been done and what is in progress at each campus

Add recommendations and communicate following harmonization decisions

Compile testing/QA guidelines for vanguard

Update from campuses on cleanup tracking and any confirmations on what a campus already knows they can’t do