2020-11-19 Meeting notes

Check-in / Logistics

Report any major changes in availability / circumstances

10

Carlo

Carlo Medina (Unlicensed) remember to wish Lynne a Happy Birthday.

ILS Data cleanup / Patron Data groups / PPC

Patron Data (Carlo)

ILS Data Cleanup (Tom)

PPC: All-decision Rollup

Of potential interest: IC group "consulted" decision rollup

Test load: PPC decisions for Test Load

15

Chairs

Patron data:

ILSDC: Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join!

New Blog coming regarding electronic resource prep. How we can support campuses to prepare. P2E / 856 on the agenda.

Documenting post cleanup data migration test.

They are not going to be pushing recommendations but will make themselves available to campuses if needed.

PPC: from Xiaoli - “PPC has approved all decisions related to electronic resources for test load. If you want to find them, you can limit your search by using "test-load" "all-phases" as show on this screenshot. Please contact me or other PPC members if you have questions.”

Timeline review

Post questions in Basecamp as they come up. It’s open 24/7!

Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours.

working copy week-by-week timeline with testing, data cleanup

Timeline Feedback Plan for the process of approving the timeline with ICs

Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs

Confluence Implementation Timeline

0

Lena

Technical communication & engagement next steps

https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit#

Report on progress. Ask questions.

1. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris.

2. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source)

3. Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all

4. Subgroup C: PPC and IC co-chairs will bring suggestions to Steering on 11/30.

15

Carlo, Tom

Subgroup A: Carlo, Lynne, Liz M wil begin working on this document in the upcoming week.

Subgroup B

IC-hosted Printing-palooza meeting

Use an IC meeting for a UC-led printing meeting. Alma campuses will present. Open it to FGs and local staff. Record the meeting.

Confirm date: Jan 14 was the most popular choice in the slack poll. Does this work?

Next steps:

• Create Zoom meeting (Done! use existing IC meeting)

• Identify facilitator

• Draft talking points

• Draft agenda

• Invite speakers

• Send meeting invite with Zoom link; invite Ex Libris via Marci?

• Announce meeting (slack, email, etc.)

• Add meeting to Confluence meeting page & meeting recordings.

10

Tom

Misc. Followup

• Integrations email to CIOS: Checkin to see if ICs have any questions and when/if they are planning to send the email.

• How are you planning to modify the email?

• How can we use Adrian’s integrations list?

5

Tom

Other / Homework

0

Questions for Ex Libris PM

0

Parking lot

0

• Reminder about the UC-Alma group as we get closer to test load (great place to post questions!)

TOTAL

60/90