2020-11-19 Meeting notes

Date

Nov 19, 2020 2-3:30 pm

Attendees

@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Lakshmi Arunachalam
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Jackie Gosselar (in training)
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)out 11/19
@Lena Zentall (Unlicensed) , PM, out 11/19

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Check-in / Logistics	Report any major changes in availability / circumstances	10	Carlo	@Carlo Medina (Unlicensed) remember to wish Lynne a Happy Birthday.
2	ILS Data cleanup / Patron Data groups / PPC	Patron Data (Carlo) ILS Data Cleanup (Tom) PPC: All-decision Rollup Of potential interest: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/671777077 Test load: PPC decisions for Test Load	15	Chairs	Patron data: ILSDC: Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join! New Blog coming regarding electronic resource prep. How we can support campuses to prepare. P2E / 856 on the agenda. Documenting post cleanup data migration test. They are not going to be pushing recommendations but will make themselves available to campuses if needed. PPC: from Xiaoli - “PPC has approved all decisions related to electronic resources for test load. If you want to find them, you can limit your search by using "test-load" "all-phases" as show on this screenshot. Please contact me or other PPC members if you have questions.”
3	Timeline review Post questions in Basecamp as they come up. It’s open 24/7! Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. working copy week-by-week timeline with testing, data cleanup Timeline Feedback Plan for the process of approving the timeline with ICs	Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs Confluence Implementation Timeline	0	Lena
4	Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit#	Report on progress. Ask questions. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source) Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all Subgroup C: PPC and IC co-chairs will bring suggestions to Steering on 11/30.	15	Carlo, Tom	Subgroup A: Carlo, Lynne, Liz M are working on this document. The IC’s will get a chance to comment on the document as a Google doc. Then this will go up to Chris and Günter to go to ExL to hopefully reduce the number of poor experiences we’ve had. Subgroup B: Carlo and Tom will do a quick write up this upcoming week.
5	IC-hosted Printing-palooza meeting Use an IC meeting for a UC-led printing meeting. Alma campuses will present. Open it to FGs and local staff. Record the meeting.	Confirm date: Jan 14 was the most popular choice in the slack poll. Does this work? Next steps: Create Zoom meeting (Done! use existing IC meeting) Identify facilitator Draft talking points Draft agenda Invite speakers Send meeting invite with Zoom link; invite Ex Libris via Marci? Announce meeting (slack, email, etc.) Add meeting to Confluence meeting page & meeting recordings.	10	Tom	Jan 14th is good Jeremy and Ramon will facilitate the discussion. Greg - Draft Talking Points and Draft Agenda Invite speakers. Each IC is looking into speakers. IC will put together a spreadsheet to get an idea of the kind of printing that is being done at each campus. : Jeremy / Ramon Tom will send the invite, include Marci at ExL, announce the meeting via email / slack/ and add the meeting to meeting recordings.
6	Misc. Followup	Integrations email to CIOS: Checkin to see if ICs have any questions and when/if they are planning to send the email. How are you planning to modify the email? How can we use Adrian’s integrations list?	5	Tom	Most of the ICs indicated that they have either already been in contact with the appropriate CIO or IT department to discuss the needs around SILS. In some cases the decision has been made not to share the email as it is would be redundant in these cases. The question also arose regarding how this email became a need in the first place. Nobody really had an answer. It seemed like all IC’s have had good communication with their respective IT groups.
7	Other / Homework		0
8	Questions for Ex Libris PM		0
9	Parking lot		0		Reminder about the UC-Alma group as we get closer to test load (great place to post questions!)
10		TOTAL	60/90