2021-08-11 ACQ/ERM FG Meeting notes

Date

Aug 11, 2021 11:00AM-12:30PM - will likely be shorter due to production environments being delivered

Zoom: Inquire with Lisa Spagnolo for link

Attendees

@Lisa Spagnolo, UC Davis (co-chair) - (joining later - around 11:45)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair - convener)
@Lisa Wong , UC Santa Cruz (notetaker)
@Judy Keys , UC San Diego
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Carla
2	Admin Items	Announcements Other	3	Carla	Lisa S. pulled into local UCD meeting. Joining around 11:45.		Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Carla / others	PPC meeting August 6 Notes PPC-CDL-NZ 8/6 - met to discuss communication regarding e-inventory updates (based on clean-up list identified during migration). Will work to coordinate time to update during future Monday Ex Libris project update time. 8/5 TSELG discussion about Analytics - Carla and Lisa S. joined part of their call. 8/11 SILS Chairs: Off-boarding process (reminder Phase 4 ends 12/23), holding a postmortem/mid-mortem meeting, identifying work to hand off Documents for the offboarding are still being finalized. Others?		Everyone: review SGTF document on ongoing SILS structure
4	Electronic Resources Subgroup - Brief Update	Update on progress from AEFG-oversight point of view.	15	Carla / all	JSTOR issues: ebooks showing in search results but no link available. Lisa S. followed up w/ CDL re: deactivating vs. just adjusting service availability on 8/9 Update from Lisa M. - JSTOR records are being deleted, but they have to be done in small batches. Bandwidth is the biggest limiting factor right now. Outbound Linking Workshops - 8/10 2nd session. Spreadsheet of updates to be maintained on weekly basis. Lisa S. distributed “explainer” recording, with slides, link to summary spreadsheet, 006 decision page via IC list. Other e-resources related? Considering a session on e-inventory Campuses can start configuring PubMed Outside Tool and Google Scholar publishing profiles, since that has to be done on a local level.
5	Planning for rest of August, post-go-live	For 8/11: continuing review of MVP page, assessing priorities for additional testing, decision pages.	30	Carla/ Lisa M. / all	See “Old” MVP document for items. Timeline What do we want to prioritize next? (being mindful of CDL workload) MVP 012 Proxy use : Lisa S. sent out poll to campuses on 8/9. Gathering input on spreadsheet. MVP 007, 009 Systemwide reports and usage statistics. MVP009 may need to be addressed by the e-resources subgroup. MVP 005 - May need to revisit. For 8/11: Lisa M. providing input from CDL vantage point. Lisa S. able to show UCD use of licensing area in Alma. Parking lot item from PPC re: Selector impact of Alma (budgets, POLs, etc.) - does AEFG have room to address? Some of this is in collection management area (recall Phase 3) - what is possible/helpful here? No plans from CDL to terminate the ERMS portal. See Parking Lot		Everyone: what other issues do we want to look at for the remainder of SILS Phase 4? Lisa S. to mark MVP 012 as Done Lisa S. to share out document on license configuration for MVP 005 to get us started.
6	Current Local Issues	Picking up queries from Slack channel, other areas to assist one another.	20	All	Reviewing topics that came up on Slack channel. 8/4 was: POLs, Invoices/Budget, Interested USers, Wiley ebooks. Inquiry from Catherine Busselen re: open house/workshop type time. If E-Res is covered enough by subgroup, would this assist with more Acq-focused including topics above? (8/9 Lisa S. still has pending action item to poll based on 8/4 input.) 8/11: Searching for activation by PO (not POL), EDI invoices, loading invoices by spreadsheet. Cancelling vs. closing an order : Cancelling an order will delete unreceived print inventory and remove all predicted items. For electronic, it will ask to delete the portfolio, even if activated.	Open house/office hours time would be good, one for acq and one for e-res	@Lisa Spagnolo will do a poll to find a time
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	85/85		Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September Completed Decision Pages: review these now that we are live and edit if necessary		All: provide feedback on completed decision pages as needed/as we are putting them into practice post go-live