2021-01-27 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

5

Admin Items

• Announcements

• Action Item Checks

5

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / others

No PPC Meeting 1/22

Other groups. CDI, ILSDC, IC, etc.

• how to request special meetings

• RMFG considering access permissions for the NZ, setting parameters

• sandbox--premium ones come after go Live

• Theses and dissertations are at the Escalation group--how will things get in from eScholarship?

• Open Access resources are another topic being discussed beyond our group (being discussed in Public Services and will likely go to JSC)

• CDI--no activity from Discovery; CDL--Ex Libris proposes “Easy Active” instead of “Fully Flexible”

  • AEFG will need to work closely with Discovery on this because of the back end and user end implications

  • How do things connect with the CZ?

  • Long term ExL wants to phase out Fully Flexible option

Fiscal Close Document

Review and approve language for AEFG Fiscal Close communication.

10

All

See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit

Related question to confirm: should we expect technical freeze date to be the same for all campuses, migrating and already-Alma?

• AEFG may host a UC-wide session on how to extend fiscal year to reconcile payments better

  • can open a past ledger and use fund rules to record a payment in a previous fiscal year per UCSB

• Technical service freeze affects Acq and Cat

Training placeholder

Address training-related infrastructure/ coordination, as distinct from other MVP columns / issues.

20

All

As component of MVP build-out?

Possible sessions: fiscal close prep, outbound linking (needs confirmation of SFX availability

MVP spreadsheet

Structuring continuation of testing from decision pages, shaping path for full test load / go-live phases. Finalize for PPC review on 1/29.

20

All

Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG.

See PPC spreadsheet in progress

• Have our sheet built out as much as possible by next Tuesday, meeting option for this Thursday at 3:30

Wrap-up

Identify/confirm next actions

5

All

May have a session on import profiles

@Lisa Spagnolo will touch base with Liz on this

Parking Lot

To save for future discussion

75/75

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.