2021-03-24 ACQ/ERM FG Meeting notes

Date

Mar 24, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair) (timekeeper)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco (notetaker)
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

@Judy Keys , UC San Diego

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	Tech Freeze dates? Carla : The quote from today's SILS Chairs meeting was they expect to have the freeze dates for the Ex Libris special meeting on Fiscal Close Period on 4/22. Not sure if that means they wouldn't release them earlier. Testing the Alma FY grace period functionality? Lisa: probably best tested in a sandbox rather than the Test environment. Lisa will test FY grace period in UCD’s sandbox.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	PPC meeting March 19 & Notes CDI updates AEFG has been added as a consulting group for OA. OA will be reviewed by DOC to capture all stakeholders within and outside the SILS cohort. Do we really have a choice between Easy Active and Fully Flexible models? What are the discovery implications? What is the service impact on ERM and Resource Sharing? What are the implications for NZ/consortial-level access? CDI Collection List (March 4, 2021) contains all collections that are marked in Alma as In CDI. Jharina: user personas which represent the different expectations between undergrad, grad, researcher/faculty groups for making decisions about Primo configuration will be important. Additional updates: 3/10: Holly and Adriana meeting with Ex Libris about negotiation licenses (Basecamp link). Additional updates: 3/24 AM: SILS Chairs including continuing OCLC item.	more extensive CDI discussion planned for AEFG 3/31 agenda	Lisa will share PPC recording (Friday) CDI discovery impact
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	10	All	3/25: Fiscal Close Session Outline for Fiscal Close Session topics to cover. Presentation Slides Carla: Assistance w/ Q&A/chatwatch. Homework: please supply any screenshots, editing this afternoon		@Lisa Spagnolo will test fiscal year grace periods in light of cutover - to demo at 3/25 session. @Lisa Spagnolo to check on UCD steps when phasing out funds / creating new funds in Alma.
5	Testing Planning (combined with previously separate MVP item)	Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC for April 2 meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc.	45	All	Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures See PPC MVP spreadsheet Timeline for AEFG Testing Management For 3/10: updates from subgroup activity, next steps. 002 (https://uc-sils.atlassian.net/l/c/wXBE1bNM ) Update - 003 (Vendor Records/Import Profiles): See 003 Working Document. Brainstorming doc for Vendor Records/overlay rules with AEFG		@Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts). Will add sessions into March. Subgroup leads (Lisa S. and Jharina) to set up workshop time sessions. @Lisa Spagnolo to follow up with Liz M. about import profiles and cataloging suggestions.
6	Migration Data Prep Check-In	Continuing discussion of items that need attention for final extract prep. Assessing additional clean-up, etc.	15	All	Question: what clean-up activities are happening? What are data areas in our scope that might affect Analytics? Does anything rise to the top re: needing attention? How to have quick return on this aspect? (To say we are done with migration-related considerations.) Other data migration issues: 856 fields, noting the query re: 856 42 for finding aid use:		@Lisa Spagnolo to ask Sarah S. about ILSDC clean-up that AEFG should revisit. @Lisa Spagnolo to set up Parking Lot doc for Migration Clean-up to assess capacity pre-final extract.
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	90/90		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources