2021-01-06 ACQ/ERM FG Meeting notes

Date

Jan 6, 2021 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (notetaker - winding around from 12/9)
@Holly Eggleston (Unlicensed) , California Digital Library (timekeeper - winding around from 12/9)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated for 2021, reviewing agenda, roles	5
2	Admin Items	Action Item Checks	5	Lisa S.			Lisa S. will go through Confluence and close out open action items
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. / For 1/6 review of end-of-year PPC items to shape next work.	5	Lisa S. / others	PPC Meeting 12/4 - Meeting Notes Discussion about minimum viable product (MVP) in separate agenda item. SILS FAQ - consider what is surfacing for this in our area to shape into content - for more extended discussion 1/13-1/20. Audience will be aimed at the end-user. https://docs.google.com/document/d/1pk3m6WveM3WKPGEDU_uEkA7I_bv6-McRtcxV2nwI_pQ/edit Deadline to complete is in about a week. Do we want Holly to document the shared vendors testing?		Holly will update the Confluence page on Shared Vendors Lisa S. to get deadlines for SILS FAQ and MVP documents
4	LAlma Updates/Training	Group update on product update cycles, planned general Ex Libris training sessions, and any changes in training for certification.	10	All	From 1/4 emails from Lisa W., updates to cohort re: trainings, etc. Release Update tracking is something to consider for post-migration. Upcoming webinars: Alma & CDI Single Activation for Consortia on January 11 Alma & CDI Single Activation for Libraries with Distributed Access to Electronic Resources on January 13. Register here: https://exlibrisgroup.com/customer-education-webinars/?product=alma		Lisa S. to check to see if ExL pushes Release Updates to the test load.
5	Prep for Ex Libris session on electronic resources - 1/21.		10	Lisa S.	See Google Doc to capture questions/items from FG perspective (has message from Internal Training Team to Cohort for links to relevant docs/forms). Deadline to submit is 01/13/21
6	Prep for Configuration Review / Full Test Items		10	All	[Insert link to configuration form. ] - Basecamp: https://3.basecamp.com/3765443/buckets/15553579/todos/3094037408 Including IP range definition testing as discussed end of 2020. Consider whether some data/practices should be harmonized.
7	MVP spreadsheet	Structuring continuation of testing from decision pages, shaping path for full test load / go-live phases.	15	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. Planning post-Vanguard activities: workflows to develop; configuration recommendations, etc. Items that may not need harmonization for test load but further out. 12/2: See spreadsheet: Work Inventory for IT, work being done on MVP for the local level 12/9: See PPC spreadsheet in progress
8	General CDI Discussion	Update from AEFG Liaison(s) with Discovery FG for CDI; general review of CDI / 1/6 - update from already-Alma campuses.	10	Holly/Carla / all	Discovery UX Evaluation - CDI-related analysis. Resources: Overview of CDI (Ex L documentation) CDI Overview for New Customers (Ex L - video) - and Single Activation Video See CDI Slack channel Google Drive space for CDI-related documentation. [insert link]
9	Wrap-up	Identify/confirm next actions	5	All
10	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes.