2021-04-07 ACQ/ERM FG Meeting notes
Date
Apr 7, 2021 11AM-12:30PM
Zoom: See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
@Paula Pascual , UC Irvine (notetaker)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Not Attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who |
| Decisions | Actions | |
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1 | Assemble | Getting situated, reviewing agenda, roles | 5 |
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2 | Admin Items |
| 5 | Lisa S. | Happy anniversary, AEFG!
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3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 10 | Lisa S. / others | PPC meeting April 2
CDI updates (see below) Other groups? SILS Chairs - April 7 - Shared Governance Task Force discussion
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4 | Upcoming Sessions | Review any upcoming sessions involving AEFG and planning/preparing. | 10 | All | Getting invoicing-related topics addressed, tax (VAT settings, adjustments, use tax). Making use of Office Hours Thursday, April 8 for part of it.
Preparing for 4/22 Fiscal Close Session - note Marci sent call for questions ahead of time. |
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5 | Migration Data Prep Check-In | Continuing discussion of items that need attention for final extract prep. Goal to get to conclusion to route final recommendations. | 15 | All | AEFG response re: 856 42 see RMFG Decision Page Other data migration issues: 856 fields, noting the query re: 856 42 for finding aid use (this Decision Page to be pulled if folded into RMFG page). Alternatives for finding aids. Alma sites share how they handle things like multi-volume monographs.
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| Action: share how already-Alma sites mange things like MVMs. |
6 | Testing Planning (combined with previously separate MVP item) | Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC for April 9* meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 4/7 emphasis on workflow-based preliminary proposals in starting to build Decision Page. | 35 | All | Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Test Load testing processes and procedures Timeline for AEFG Testing Management 3/31 Update: From 003 Vendor Records/Import Profiles
From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration
Questions:
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7 | Wrap-up | Identify/confirm next actions | 5 | All |
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8 | Parking Lot | To save for future discussion | 85/85 |
| Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources
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Question? Contact AskSILS-L@ucop.edu