2021-03-03 ACQ/ERM FG Meeting notes

Date

Mar 3, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

  • @Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)

  • @Mark Hemhauser (Unlicensed) , UC Berkeley

  • @Paula Pascual , UC Irvine

  • @Stacy McKenna , UCLA

  • @Sarah Sheets , UC Merced

  • @Carla Arbagey , UC Riverside (co-chair) (timekeeper)

  • @Judy Keys , UC San Diego (notetaker)

  • @Lisa Wong , UC Santa Cruz

  • @Holly Eggleston (Unlicensed) , California Digital Library

  • @Susan Boone , UC San Francisco

  • @Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

1

Assemble

Getting situated, reviewing agenda, roles

5

 

 





2

Admin Items

  • Announcements

  • Action Item Checks

5

Lisa S.

  • NZ bib & holdings freeze is extended to March 4 at 5pm

 

 

3

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

15

Lisa S. / others

No PPC meeting Feb 26

Keeping work w/ Discovery FG on CDI in mix.

OCLC item - in progress from PPC perspective as well - new session scheduled for March 22nd. Feedback needed by 3/15 for this. RMFG is coordinating.

Holly and Adriana will be meeting with Ex Libris about negotiation licenses (Basecamp link) Wednesday 3/10 at 11:30. Will be recorded – mostly CDL-focused.

Holly is also looking at issues related to Ex Libris' Proquest activations (in some cases, things were activated in IZs that were also active in NZ – what are the implications of this), and recording ‘available for' at portfolio level, not just collection level.

 

 

4

Upcoming Sessions

Review upcoming sessions involving AEFG and planning/preparing.

15

All

GOBI/API Session March 8 - needs questions by end of today (doc for input)

3/5: Carla/Lisa with SILS WG: see slideshow - final review

3/25: Fiscal Close Session (will start building in more detail soon – also, looking for people from already-Alma campuses who can speak to fiscal rollover)

 

 

@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]

 

5

Testing Planning (combined with previously separate MVP item)

Determining work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.

30

All

Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive.

Also see CSU documentation.

 

Links From PPC 1/29:

Testing Worksheet for PPC from Vanguard

Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break)

Test Load testing processes and procedures

Moratorium on Bib/holdings/NZ impact work is to March 4.

See PPC MVP spreadsheet

Timeline for AEFG Testing Management:

New Decision Pages:

Groups created for AEFG-MVP-002 (Campus Purchase Order Practices) and AEFG-MVP-003 (Vendor bib records/overlay rules), to meet at least once before next Wednesday.

https://docs.google.com/document/d/1pqam3TLE0a6gExK6pPBNmRbmPs6tzPgZ2MWW6AWmH9I/edit

@Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts). Will add sessions into March.
Subgroup leads to set up workshop time sessions.
6

Wrap-up

Identify/confirm next actions

5

All

 

 

 

7

Parking Lot

To save for future discussion

75/75

 

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources

 

 

 

 

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