2021-03-03 ACQ/ERM FG Meeting notes

Date

Mar 3, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair) (timekeeper)
@Judy Keys , UC San Diego (notetaker)
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	NZ bib & holdings freeze is extended to March 4 at 5pm
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	No PPC meeting Feb 26 Keeping work w/ Discovery FG on CDI in mix. OCLC item - in progress from PPC perspective as well - new session scheduled for March 22nd. Feedback needed by 3/15 for this. RMFG is coordinating. Holly and Adriana will be meeting with Ex Libris about negotiation licenses (Basecamp link) Wednesday 3/10 at 11:30. Will be recorded – mostly CDL-focused. Holly is also looking at issues related to Ex Libris' Proquest activations (in some cases, things were activated in IZs that were also active in NZ – what are the implications of this), and recording ‘available for' at portfolio level, not just collection level.
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	15	All	GOBI/API Session March 8 - needs questions by end of today (doc for input) 3/5: Carla/Lisa with SILS WG: see slideshow - final review 3/25: Fiscal Close Session (will start building in more detail soon – also, looking for people from already-Alma campuses who can speak to fiscal rollover) See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Outline for Fiscal Close Session topics to cover Testing to confirm Alma functionality and include in documentation/slides/support.		@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	Testing Planning (combined with previously separate MVP item)	Determining work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.	30	All	Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures Moratorium on Bib/holdings/NZ impact work is to March 4. See PPC MVP spreadsheet Timeline for AEFG Testing Management:	New Decision Pages: Campus Purchase Order Practices (AEFG-MVP-002) Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008) (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001) (AEFG-MVP-001) (Go-Live) Vendor bib records/overlay rules and Import Profiles - AEFG w/ RMFG (MVP 003) (AEFG-MVP-003) Groups created for AEFG-MVP-002 (Campus Purchase Order Practices) and AEFG-MVP-003 (Vendor bib records/overlay rules), to meet at least once before next Wednesday. https://docs.google.com/document/d/1pqam3TLE0a6gExK6pPBNmRbmPs6tzPgZ2MWW6AWmH9I/edit	@Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts). Will add sessions into March. Subgroup leads to set up workshop time sessions.
6	Wrap-up	Identify/confirm next actions	5	All
7	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (2020-12-09 ACQ/ERM FG Meeting notes - Acquisitions & E-Resources FG - SILS ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources