2021-02-10 ACQ/ERM FG Meeting notes

Date

Feb 10, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker)
@Sarah Sheets , UC Merced (timekeeper)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

@Carla Arbagey , UC Riverside (co-chair)

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	Import Profile session: looking at 2/18
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	PPC Meeting Notes 2/5 OCLC item - in progress from PPC perspective as well Other groups. CDI, ILSDC, IC, etc. Discovery FG - feedback re: CDI/Primo VE SILS Chairs	How do we escalate systemwide governance decisions about things like CDI (Easy Active) etc. that will impact other FG workflows? If FGs can’t agree, we pop up to PPC, while Escalation groups are more around staffing/purse strings/contracts. Better communication may be needed on some already-Alma campuses about the magnitude of shift with the consortial migration.	Feedback required from Discovery by Feb 10, 2021 --email to be forwarded by @Lisa Spagnolo
4	Fiscal Close Support	Follow-up on Fiscal Close Document, special session, etc.	10	All	See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Session Request submitted Feedback/discussions from 2/3 to now	Campus specific decisions greatly affect how campuses respond to the dates we ultimately receive from ExLibris. (Fiscal rollover in Alma is actually really straightforward, so waiting until go-live might be a useful option.)	@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	MVP spreadsheet	Review current state for additional SILS Cohort review (PPC, SILS Chairs, etc.), and rolling into testing documents	10	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. See PPC MVP spreadsheet	Dedicated FG-level PM to give clear “I need [Deliverable] by [Date]” - trying to build out Day 1 Priority decisions pages - this function needs to be covered from within the group.	@Lisa Spagnolo to follow up with our MVP overlap with other groups - in progress.
6	Testing Planning	Further developing testing priorities and first batch of work (next couple of weeks). How best to schedule/pace various deliverables for various items on MVP?	20	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures 2/10 AEFG Notes: Revised moratorium on Bib/holdings/NZ impact work? Was Feb 19-25.	2/3 decision: Decision page should consolidate work data and training documentation to mitigate proliferation of worksheets Decisions on NZ overlay policy needs to come FAST so we can test anything for Acq ingests.
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	80/80		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: Possible sessions: fiscal close prep (submitted by LCS), outbound linking (needs confirmation of SFX availability)