2020-08-12 ACQ/ERM FG Meeting notes

Date

Aug 12, 2020 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (timekeeper)
@Holly Eggleston (Unlicensed) , California Digital Library (notetaker)
@Susan Boone , UC San Francisco

Not attending

@Paula Pascual , UC Irvine
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda, roles	5
2	Admin Items	Action Item Checks	5	Lisa S.	Marked Configuration Form note items as complete - 8/7 deadline met. Lisa S. reviewed Task Report and marked items complete as appropriate (action item done, or overall deliverable/deadline met).		@Lisa Spagnolo to move recordings off Zoom to FG Drive space.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S.	SILS Town Hall on 8/18 8/7 PPC Meeting Notes Additional PPC discussions. GOBI/YBP Vendor Record Load. (recording: 15m) - Significant issues with local records and attached orders. and what that means for local vs central holdings and what level of harmonization needed. Needs additional investigation - Open question as to when this needs to be tested and what needs to be decided, likely after Vanguard.		@Lisa Spagnolo add password to zoom space
4	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	5	Lisa S./All	Quick review together. Mostly configuration questions, timeline/training. Acquire For - need further clarification from ExL or decide to test options in Vanguard How do migrated orders get populated with order library information? will this affect successful import of the order record?		Already Alma campuses, identify any issues you had with migrating orders @Lisa Spagnolo Craft and post question to BC ahead of configuration.
5	Configuration Form Review	Follow-up on Configuration Form recommendations - questions?	10	All	Standing item re: Forms now re: Configuration Forms. See Configuration Folder. NEW 8/5: Ex Libris Basecamp responses from 7/30 Q&A For additional notes see https://docs.google.com/document/d/1FhMr7Yw3HmTDeYK9OorjdrM6c1mJf4AIgQI4HjKHbwE/edit?usp=sharing Vanguard Configuration Form- centralized feedback from FGs - completed and delivered to IC. Note, after form submission, ExL will provide feedback
6	Ex Libris Session Planning	Review and finalize questions. Feedback for Shared Vendors/CDL-NZ workflows. Finalize E-Resources questions for 8/17 session.	20	Lisa S. / Holly / All	Special Session on Data Loading: Questions Doc - started in IC. Due to ExL 8/6 - scheduled for 8/20 Special Session on Shared Vendors, etc. - Questions due 8/13 for 8/27 session. Covering NZ-managed resource workflow, questions from scenarios listed in 5/11 ExL presentation, proposed workflow from 6/3 AEFG Q&A Working document that will be sent to ExL (in process, want feedback) - https://drive.google.com/drive/folders/1PBDSppDOi8pc5HkLcYD_JemgYwxpERJf Any additional feedback? Training Electronic Resources : Questions by 8/12; Session on 8/17 - https://docs.google.com/document/d/1LZK4Qsz0mOQ3tkpFj5svxUcTco8MoH0ZvPsRsOn0ek0/edit Exercise walkthrough 8/12 afternoon Acquisitions: Questions by 8/19; Session on 8/27 - https://docs.google.com/document/d/1PpU71W-CDbVIrl2FIr0hMrOsq7PBSxLO1Mr037dLlx0/edit		@Lisa Spagnolo post E-Resources Questions to Basecamp by end of day 8/12. @Lisa Spagnolo confirm hand-off of posting of Shared Vendors/CDL-NZ questions to Basecamp by end of day 8/12.
7	Planning for Assessment/Testing for Vanguard	Continuing discussion for assessment and testing from FG perspective. Finalize roadmap to deliver testing plan to PPC by August 28th.	20	All	Resource Docs: Review/Discussion of Draft Test Cycle Guidelines and Sample Test Plan from Lisa W. Using Issues/Questions to capture testing items. Reference: ILSDC Recommendations for Vanguard Testing worksheet Alma Data Migration Review Procedures \| CARLI CARLI-Alma_Test_Load_Migration_Worksheets_2019.docx For 8/12: Testing Access Discussion Consideration: What level of local testing needs to be complete before additional users added to vanguard IZ Mapping who needs access via Vanguard IZ: https://docs.google.com/spreadsheets/d/1TdOXbR7E13UUZPWsx2NYkfP-jCkNq3TDgsmxZQYOKQo/edit#gid=0 Our group’s expectation is that added non-vanguard user should be doing any activity in coordination/communication with IZ member/buddy. Overview of implementation timeline (Caitlin’s working copy): assessment of testing capacity, time estimation, anticipated recommendation areas/additional decision pages. Request if Vanguard could be kept active until Test Load environment activation. Roadmap to building testing plan: subgroups, division of tasks, mini-goals for 8/19 and 8/26. AEFG Subgroup to meet to discuss test plan process.		FG developing testing areas to extend from ILSDC for coordinated testing (i.e., not campus-level). Using Issue/Question Tracker as working document (esp. second tab). @Lisa Spagnolo create Vanguard access account tracking sheet for discussion by group next week. @Lisa Spagnolo Find a time for subgroup to discuss Test Plan 8/17-18?
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	75/75