2020-10-28 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

3

Admin Items

• Action Item Checks

3

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / others

PPC Meeting 10/23 - Meeting Notes - lots of GOBI Gold and MARCIVE discussion

Other groups: IC/PPC Discussion - Meeting Notes (G-Drive) - how to better share within cohort and across to ExLibris

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope, including timeline.

6

Lisa S./ All

Quick review of known items.

Individuals can flag submitted Basecamp entries for AEFG for easier searching/viewing.

• CDL items

• Other Vanguard items

Lots of questions requiring/waiting on deep answers/research from ExLibris.

Resource Management Test Items / Discovery FG Test Items

Follow up on any RMFG items, discuss plans for Discovery FG intersecting items (re: CDI, other).

15

Lisa S. / All

• 10/21 (late): Bibliographic record 9xx field mapping - Update - Lisa S. gave Davis input to Liz M. - may still need work to identify UC-wide vendor 9xx fields (96x, 98x, and others). See CARLI Common Definitions for Local Extensions document.

Discovery UX Evaluation - CDI-related analysis.

(Holly says definitely check out the Alma Essentials CDI examples for an understanding. https://docs.google.com/document/d/19D4dqfzBlG37kTdfyowZo2TbNTxGy_sNsqGmV7nV-28/edit )

FG Testing

Review of Decision Pages for final refinement, readiness for FG approval. What more needed from 10/28 to 10/30 for PPC? What may need to go beyond 10/30?

30

All

FG Testing - Identifying Escalation Items, Assessing Progress, Determining Next Week’s Work/Priorities

• Review Decision Pages for readiness for approval; information needed; testing needed : 1) CDL/NZ Workflow; 2) Shared Vendor/Vendor-Related; 3) Electronic Resources Preparation (including P2E; coverage, etc.)

Notes for 10/28:

2) Can you edit a Vendor Code? Does it propagate to all associated POLs/Invoices? Prelim tests indicate Yes. (Would allow greater possibilities for adopting some Shared Vendor functionality after Go Live.) We’re being conservative due to inadequate understanding to feel comfortable committing to the amount of work and impact presented by implementing Shared Vendors by Test.

1) Still figuring out how NZ data displays in Primo much less how the workflows should be developed to support it. Workflows not crucial for prepping for Test load, other than the Shared Vendor decision.

3) Still confirming P2E outcomes and waiting on Basecamp responses on identifying seemingly duplicative portfolios/FRBR links, where blank/empty portfolios came from, etc. Haven’t identified details of the problems in order to develop/recommend solutions. There’s additional meetings scheduled that will inform this, so more time would be appropriate,

Consortial Workflow Subgroup

Assessing status, any additional consulting outside of FG members to finalize related decision pages?

10

Lisa S. / Holly / all

Outcomes/Agenda Document

Reporting Codes: https://docs.google.com/spreadsheets/d/1y9Fl_DXqbavQxjiQtmnt93d-zerapvO3lM8TrUZsTmg/edit#gid=0

• IZ/Consortial workflow example by this week from ExL: https://docs.google.com/document/d/1ThfujAxrtYI9qr0I8tMLe4EC0F9RjlIuHCeXxtJednc/edit

• Items ready for IZ test marked with an X: https://docs.google.com/spreadsheets/d/1nXQng6GzEfXUBKyeLCF08JBjpgtq5XlI8XHeTT2a7Lg/edit#gid=1838971510

Notes for 10/28:

Wrap-up

Identify/confirm next actions

3

All

November schedule (11/4 is day after election day; 11/11 is holiday; 11/18 is Ex Libris session on e-resources) - how best to fit in. Lots of Test data due by 11/23.

Planning post-Vanguard activities: workflows to develop; configuration recommendations, etc. Items that may not need harmonization for test load but further out.

Parking Lot

To save for future discussion

90/90