2020-12-10 Meeting notes
Date
Dec 10, 2020 2-3:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Lakshmi Arunachalam
@Ramon Barcia
@Susan Boone
@Greg Ferguson , out
@Jackie Gosselar
@Lynne E. Grigsby , out (may join after UCB CIO forum where I am talking about SILS!)
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson , out
@Alison Ray (CDL)
@Lena Zentall (Unlicensed) , PM
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances Anything to report regarding progress on your forms & data files? | 10 | Carlo |
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| @Sarah Lindsey will share the diacritics error script for checking data. |
2 | ILS Data cleanup / Patron Data groups / PPC | Patron Data (Carlo): Bulk of work was completed pre-vanguard. ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join! PPC: All-decision Rollup Of potential interest: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/671777077 Test load: PPC decisions for Test Load | 5 | Chairs | Patron data: ILSDC: TJ Kao will join us on 12/17. PPC: SILS Chairs: |
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3 | Timeline review / PM update Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. working copy week-by-week timeline with testing, data cleanup Confluence Implementation Timeline Timeline Feedback Plan for the process of approving the timeline with ICs
| Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs
| 10 | Lena |
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4 | Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit# | Report on progress. Ask questions.
| 20 | Carlo, Tom | Subgroup A: Carlo, Lynne, Liz M. Carlo will write a summary before it goes to Steering. The next Steering meeting is 12/14. Provide edits on subgroup A letter for Carlo by 12/10.
Did everyone get a chance to edit the doc? Yes. Subgroup B: Carlo, Tom, Greg. Delayed, but lower priority than A. Subgroup C: On hold until mid-January. |
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5 | IC-hosted Printing-palooza meeting Use an IC meeting for a UC-led printing meeting. Alma campuses will present. Open it to FGs and local staff. Record the meeting. | Report on progress. Date confirmed: Jan 14 at IC meeting (2-3:30)
| 10 | Tom, Jeremy, Ramon |
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| @Tom Bustos will send a different invite for the 1/14 printing palooza meeting and invite Marci/ExL. |
6 | Other / Homework |
| 0 |
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| We will cancel 12/17 meeting if not needed. | @Tom Bustos will cancel 12/31 and 12/24 IC meetings. |
7 | Q&A (recurring) | Q&A during the IC meeting as a first stop before asking a question on Basecamp. If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options) | ? | Carlo |
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8 | Questions for Ex Libris PM (recurring) Post questions in Basecamp as they come up. It’s open 24/7! | Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue. | 0 | Lena |
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9 | Parking lot |
| 0 |
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10 |
| TOTAL | 60/90 |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu