2020-08-27 Meeting notes - CANCELED

Date

Aug 27, 2020 2-3:30 pm

Attendees

@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Lakshmi Arunachalam
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)
@Alison Elizabeth Regan (Unlicensed), out
@Lena Zentall (Unlicensed) , PM

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Check-in / Logistics	Report any major changes in availability / circumstances	15	Chairs	Checkin on meeting times in August – still working?
2	Vanguard campuses	Check how things are going individually with vanguard ICs	10	Carlo
3	ILS Data cleanup / Patron Data groups / PPC	PPC: All-decision Rollup	10	Chairs
4	Timeline review Post questions in Basecamp as they come up. It’s open 24/7!	Stay up to date on timeline / deadlines: Basecamp To-Dos In the works: (reported 8/20) Ex Libris is writing a document about Alma collaborative networks for UC; coming from Marina and team end of August. Kickoff Agenda (for 11/5) https://3.basecamp.com/3765443/buckets/17573560/todolists/2935068623	15	Caitlinl or Lena	Nothing new to report… Config form: Fulfillment network draft due Aug 21; fulfillment network final 28th → Fulfillment FG has the ball on this. Special meetings upcoming: “Consortial Electronic Resources Workflow in the NZ (including Shared Vendors)” Aug 27th, questions were due 8/13 RLF presentation to Ex Libris at Sep 21 weekly project update meeting. No questions. Authority control on Sep 24. Questions due 9/10. CDL SCP Workflow on Oct 1 (demo how SCP records will be loaded). Questions due 9/17. Vanguard Environment Delivery Sept 4th Special Meeting: Using Alma for Data Review, Sep 10: No questions are needed in advance. The goal of this meeting is to help vanguard institutions understand how to look at their data and to be able to form questions. Primo delivery Sep 16 Special meeting first look at Primo Sep 17 Vanguard completion checklist: On EXL side: Completion of reviews for Alma Essentials and Administration Fundamentals trainings All environments delivered (Alma and Primo VE) Initial Alma configurations loaded Vanguard Alma Workshop completed Kickoff for full project occurs On UCS side: Reviewed Alma Essentials and Administration Fundamentals trainings - IN PROGRESS Gain experience with data migration preparation – including files, forms and processes - DONE! Begin initial review of data migration Report data migration issues to EXL for review and planning for full Test Load Begin initial review of configurations and plan for future adjustments Kickoff for full project occurs
5	Vanguard testing Alma campus IC recommendations for Data Testing	Round-robin with vanguard campuses: Share progress on local implementation test plans; anything you want to share with the group? anything the group can help you with? Ballpark how long you think testing will take. We are trying to understand what September and October will look like.	20	Tom	PPC approved the ILSDC and Patron Data testing form at their meeting on 8/21 https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit#gid=1257510643 Vanguard testing decision page was reviewed with PPC on 8/21. No edits. Data security acknowledgment and google form is in the Data Security IC folder on gdrive.
6	Other / Homework		5
7	Parking lot				Suggestion: Last week of October for SILS lessons learned and show and tell by each vanguard campus (Oct 29 IC meeting) Good to know reminder: Open a new case for each problem reported in Sales Force. Confirm campuses are available (UCLA, UCSF, UCSD, UCB, UCM) for individual config meetings during this period: Jan 8 and week of Jan 11-15. (We’ll set the actual meetings later.) Jan 7, 2021 10-12 will be used for the general configuration meeting. It will be recorded. It’s a prerequisite before the individual meetings.
8		TOTAL	90 / 90