2020-05-07 Meeting notes
Date
May 7, 2020 2-2:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Lynne E. Grigsby
@Robin Gustafson
@Bill Hackenberg (UCLA) (Unlicensed)
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)
@Alison Elizabeth Regan (Unlicensed)
Not attending
@Jeremy Hobbs
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances | 10 | Chairs | Nope - business as usual |
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2 | Timeline review | Stay up to date on timeline / deadlines | 5 | Caitlin | Basecamp scheduled items: https://3.basecamp.com/3765443/buckets/15553579/schedules/2379093803 Will be meeting |
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3 | ILS Data cleanup / Patron Data groups | ICs know how it’s going with these groups | 5 | Chairs |
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4 | 1st ExL payment milestone | ICs know how to assess the payment critieria | 15 | Caitlin | We have been assigned to assess the payment criteria and make a recommendation for payment. The deadline for approving payment is May 15th to UCOP, in order to get it available in this fiscal year. We need to review this list: https://3.basecamp.com/3765443/buckets/15553579/messages/2627639289
Implementation Fee:
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5 | Decision priorities | Understand and agree on priority terms | 10 | Caitlin | Decisions will be marked with a priority that indicates when we need this by (well before go-live, before go-live, immediately after go-live, well after go-live) etc. ICs need to confirm that this list looks okay for now for use in triaging Decisions. Neil placed some suggested priority values in some of the Decision pages.
Bill: suggested the following for items even higher priority than the Mandatory above. suggests placing a number before the priority values so people know their relative importance and they’re easy to sort. Something like this:
Alison: like Bill's "project MUST have X to go forward." Dates vs priorities vs dependencies Needs:
| ICs don’t love the list as it’s written, need more discussion! | @Caitlin Nelson to take the priority terms back to PPC for more discussion. |
6 | Addressing Decisions | Plan and assign next steps for Decision pages | 20 | Chairs | What are the actual next steps for this issue: Will SRLF and NRLF records load with campuses or separately?
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| @Alison Ray (CDL) Ask two ExL questions May 8, 2020 @Caitlin Nelson Ask one ExL question per NRLF/SRLF May 8, 2020 |
7 | Questions for Alma/Primo campuses | Get some answers to the topics from the Slack poll | 10 | Chairs / other | Alison: 3rd party implementation form: Are we going to implement a DAMS, import DAMS records in Alma? Have any campuses brought digital asset records into Alma or Primo. UCR/UCD/UCSC: We have not added items into Alma/Primo yet. UCB: We have a lot of records in III that point to DAMS and we assume we’re migrating them. UCSC: We implemented a new DAMS at the same time, so they just weren’t going to be ready, and we haven’t done it yet. UCSC: It all comes down to time: it’s not about what’s allowed per se - it’s more about what you and your team can actually hookup and implement. In our situation we lost time to do integrations before go-live because of our accelerated schedule. You can get help with this later on. |
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8 | Network Zone investigation | Discussion of what we learned from the video and readings | 10 | Caitlin | Anything else can we need to prepare for the 11th? Meeting will be recorded. |
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9 | Other / Homework |
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10 |
| TOTAL | 85 / 90 |
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