2020-08-17 IC-SC Meeting notes

Check-in / Update

Report any major changes in availability / circumstances

5

All

• Tom’s out Friday

• Carlo’s out Tuesday

Anything issues from Slack, Email, Basecamp that need discussion, action?

5

All

• Greg shared his testing form https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit#gid=1257510643

Testing and access to the vanguard

Test plan overview

1. ICs will be spearheading local testing and distributing local accounts in the VG instances.

   1. Each IC/local VG campus is in charge of their own test plan(s) and accounts

2. FG Chairs will be spearheading systemwide testing, and will be requesting VG instance accounts for non-VG FG members as needed on this form https://docs.google.com/spreadsheets/d/1TdOXbR7E13UUZPWsx2NYkfP-jCkNq3TDgsmxZQYOKQo/edit#gid=0

   1. FG members who are from VG campuses will have accounts at their home campus in addition to any necessary non-VG accounts.

3. Non-VG local campus staff who wish to view VG data can request an account after September 2020.

4. All accounts will be given “admin” level privileges in the appropriate modules, unless instructed otherwise.

Timeline

1. Instances are available on Sept 4th

   • Accounts start being made

   • Extra config starts being done

2. “Data Review” special meeting on Sep 10th (Th)

   • Maybe have accounts for people ASAP so they can get a taste of the environment before this meeting?

   • Testing should begin in earnest after this date at the latest

Discuss suggestion to use RFP “essential day 1” priorities for testing. https://docs.google.com/spreadsheets/d/1EQqLFA47SUAUfjclT9axX_X30PZmDOpEkO_20j1zGSM/edit (See IC SC 8/10 notes)

Can be used as a reference for anything that doesn’t seem to work to discuss with Ex Libris.

20

All

• Data privacy group work is in progress.

• We do not need to coordinate testing overall. Campuses will coordinate their own test plans and testing.

• FGs or other groups may need to share issues with ICs.

• Instruction begins on Oct 1, so it would be ideal to get as much testing done as possible by then. Access services, IT, and librarian liaisons to faculty will be busy.

Tom and Carlo will present this at the SILS Chairs meeting. → These notes need to go on an agenda somewhere?

Checkins with vanguard campuses

How did the first draft of the configuration form go? Are you done?

5

All

Set IC agenda for Aug 20 meeting

Sep 3 meeting - invite FGs to present on their test plans? All 5? What do we want to learn? Any specific questions to ask them in advance?

10

All

• Ask at the meeting if this is something vanguard ICs would like?

Other / Homework

Parking lot

Mini-retrospective on lessons learned with ICs in advance of the official October lessons learned with ExL: schedule post-config form, between Aug 21 and Sep 4. May be better to wait until after we have time to check out our data first.

TOTAL

45 / 60