2020-05-04 Meeting notes

Date

May 4, 2020 1-2 pm

Attendees

@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Lynne E. Grigsby
@Robin Gustafson
@Bill Hackenberg (UCLA) (Unlicensed)
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)
@Alison Elizabeth Regan (Unlicensed)

Not attending

all in attendance

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Explanation of this meeting	Get on the same page of why we’re here today - what the process is.	10	Chairs	Special meeting - making time for reviewing Decision pages Triage: Someone has to read and understand the question All ICs? ICs delegate. ICs → FG IC sends the problem / decision over to the PPC (via PPC listserv) ICs keep ICs create a small subgroup (where appropriate) Delegated groups fleshes out problem with supplemental questions, tease out the pros/cons = analysis. Delegated group takes ownership of the Decision page. Deadline - can you make a recommendation? OR how much more analysis. → dependencies section! Reaching out to stakeholders. Recommendation stage: someone recommends someone decides.
2	Decision page review	Triage these decisions, decide next steps	50	Team	All Decisions: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/417300496 https://uc-sils.atlassian.net/wiki/spaces/PPC/pages/493814340 Alison Ray: this should be assigned to Resource Management (the Cataloging Group)? Caitlin: this depends on the question on what we do about the SCP? Lynne: what does SCP look like in the NZ? Caitlin: let’s throw this to the PPC first. Susan, Robin: concur. Caitlin: due date May 25, 2020 https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/495485291 Caitlin: the responsible party is Resource Management. Consulted is ILSDC. Group concurs https://uc-sils.atlassian.net/wiki/spaces/IC/pages/495485425 Cailin: should the IC’s retain ownership of this one for now? And does some more research with ExL first., Group concurs. This decision recorded on the decision page. https://uc-sils.atlassian.net/wiki/spaces/FIF/pages/502006043 Greg: Patron database: shared or individual? If we go with shared, much Harmonization will be required. Suggests May 29, 2020 as the due date Caitlin: suggests Fulfillment & ILL own this. Group concurs Carlo: Patron Data and Public Service should be consulted. Group concurs These decisions recorded on the decision page. Caitlin: next step is to send an email to the PPC Should expired patron records be migrated to Alma? (PDCG) Greg: in conversations with peers and other institutions UCSD have regular batch process for obsolete patron records to be deleted. But, other institutions never do this. Do we want to adopt this as a general policy that expired records based on a data not be migrated to Alma. This is more of an issue if we go centralized with patron data. The decision whether Patron Data is institution or shared is a predecessor.
3	Other / Homework		5
4		TOTAL	60/60