2020-04-10 IC-SC Meeting notes

Date

Apr 10, 2020 11-12pm

Attendees

@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Bill Hackenberg (UCLA) (Unlicensed)
@Caitlin Nelson

Not attending

everyone attended

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Check-in / logistics	Report any major changes in availability / circumstances	5	SC	Bill: Feels like we’re hitting our stride, doing okay. Carlo: Still working hard on the implementation form.
2	IC assessment	Understand how we think it’s going / risk assessment	10	SC	Meeting Notes ← upcoming agendas Ask team for designated alternate for ICs → PMOLs: what’s the update on this? Talked to Lena/Christine - setting up a “medium” level protocol. (low = out for only a couple weeks) What level of succession planning should we have? no names now; names now; names + prep now. Who do we need backups for? Which groups / persons are necessary? Make sure all the ICs have thought about their backup and what they would do. Who is their point person for making that decision: DOC member. Can the team support the newbies rather than doing constant prep of backups? Checking in on forms Bill: Should we do a review of the implementation sheets? → safe room style no minutes. Tom: Maybe check in individually on Slack with folks. Questions for Ex Libris: How can we make sure UCSB has the support they need for vanguard, given they are already live in Alma/Primo?		@Carlo Medina (Unlicensed)@Bill Hackenberg (UCLA) (Unlicensed) check in with vanguard folks / “new” inst. to check-in on how the forms are filling out. @Caitlin Nelson to engage PMOLs again with succession planning ideas.
3	Vanguard	Deadline verification		SC	Vanguard volunteer sheet Bill will get the Vanguard decision page to a draft state then ping Caitlin.		@Bill Hackenberg (UCLA) (Unlicensed) to complete draft of https://uc-sils.atlassian.net/wiki/x/E4DgG
4	Timeline review	Understand the ExL basecamp timeline	10	SC	https://3.basecamp.com/3765443/projects/15553579 Caitlin will continue to check in with Maria on clarification of tasks, dependencies, checklists, etc.		@Caitlin Nelson make a new meeting with Maria for every other Monday. Invite IC-SC.
5	Other / Homework		10
6		TOTAL	/ 60