2021-02-18 Meeting notes
Date
Feb 18, 2021 2-3:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Lakshmi Arunachalam
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Jackie Gosselar
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey , leaving early for TSELG meeting
@Caitlin Nelson , on leave
@Alison Ray (CDL)
@Lena Zentall (Unlicensed) , PM
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances Anything to report on the test load? | 10 | Carlo |
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2 | ILS Data cleanup / Patron Data groups / PPC |
| 10 | Carlo, Tom |
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3 | Timeline review / PM update Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. Confluence Implementation Timeline Timeline Feedback Plan for the process of approving the timeline with ICs Requesting a Zoom call with an Ex Libris consultant is fine when you need F2F to resolve a complex discussion. Reach out directly to that consultant on BC. | Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs
| 10 | Lena |
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4 | User roles and profiles | Q&A with Alma campuses on how they have combined user roles / profiles for job roles at their campus. Share some of the ways you have configured your accounts for some of your workflows. Possibly provide tips, lessons learned, or gotchas. Could we discuss the possibility of creating some sort of landing page on Confluence/working group that shares these best practices for roles/profiles? | 30 | Alma campuses (and Carlo for the last point) |
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| @Lakshmi Arunachalam will share UCI’s roles wiki as a PDF. |
5 | Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit# | Report on progress.
| 0 | Carlo, Tom, Lynne | Awaiting next Ex Libris meeting on 2/22, will have more to share after that. |
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6 | Fiscal Year-End | At the AEFG meeting today, we discussed how to best ensure that our message sent out with the SILS migration timeline’s impact on financial activities during Fiscal Year-End is landing with the appropriate stakeholders, especially at the executive decision-making level.
| 10 | Susan |
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| @Carlo Medina (Unlicensed) and @Tom Bustos will slack Lisa Spagnolo about how they can support getting the word out about Fiscal Year-End and upcoming meetings on the topic. |
7 | Possibility of IT subgroup? | Ex Libris mentioned we may want creating a “Tech” subgroup (SysAdmin types). Suggestion from Marci: Technical staff/IT should begin meeting together regularly (like the ICs and FGs do) to share what is already known among the existing Alma campuses as they work on integrations, authentication, etc. ICs should be included in these meetings. Note: there might be a need for systems librarians as well as sys admins/IT involvement. As needed, Ex Libris can join meetings. | 10 | Lena, Carlo | Most “tech staff”/ILS sys admins are on the ICs or are getting information they need readily except in the case of UCLA. Andy would like a way to converse more readily with other sys admins. |
| @Carlo Medina (Unlicensed) will talk to Andy about joining the IC listserv and slack channel. |
8 | Other / Homework | Reminder from Feb 11 meeting | 0 | Tom |
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9 | Q&A (recurring)
| Q&A during the IC meeting as a first stop before asking a question on Basecamp. If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options) Any issues that we want to seek broader input from other consortia? | ? | Carlo |
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10 | Questions for Ex Libris PM (recurring) Post questions in Basecamp as they come up. It’s open 24/7! | Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue. | 0 | Lena |
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11 | Parking lot |
| 0 |
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12 |
| TOTAL | 70/90 |
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