2021-01-07 Meeting notes - CANCELED

Check-in / Logistics

Report any major changes in availability / circumstances

Anything to report on the test load?

10

Carlo

ILS Data cleanup / Patron Data groups / PPC

Patron Data (Carlo): Bulk of work was completed pre-vanguard.

ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join!

PPC: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/518652656

Of potential interest: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/671777077

Test load: https://uc-sils.atlassian.net/wiki/spaces/IC/pages/934609041

5

Chairs

Patron data:

ILSDC: TJ Kao will join us on 1/21.

PPC:

SILS Chairs:

Timeline review / PM update

Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours.

working copy week-by-week timeline with testing, data cleanup

Confluence Implementation Timeline

Timeline Feedback Plan for the process of approving the timeline with ICs

Requesting a Zoom call with an Ex Libris consultant is fine when you need F2F to resolve a complex discussion. Reach out directly to that consultant on BC.

Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs

10

Lena

• (discuss at 1/14 meeting) New How to request a special meeting process. This document is linked to from the Ex Libris Meetings Confluence page. 

• (shared via slack on 1/5) A Fulfillment Network meeting needs to happen for existing Alma campuses (in January)

  • Since Alma campuses are not having configuration meetings, but there are some FFN adjustments that need to be made, EXL wants to meet with them as a group to discuss this in more detail

  • Svetlana will be providing days/times options for Alma campuses to select from

    • Meeting should be about one hour

  • This was discussed in the FFN group meeting on Dec 18.

  • Invite: ICs, Fulfillment FG, Sys Admins, etc.

  • PMs to wait for dates from Svetlana before polling cohort stakeholders (if needed).

Upcoming dates:

• 1/7 configuration meeting with Ex Libris

• Individual configuration meetings with Ex Libris 1/8-1/15

• Existing Alma campuses fulfillment config meeting TBD

• Draft configuration form due 1/22

• Final configuration form due 2/5

• Fulfillment network group form due 2/5 (shared via slack on 1/5)

Technical communication & engagement next steps

Report on progress. Ask questions.

1. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris.

2. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source)

3. Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all

4. Subgroup C: PPC and IC co-chairs will bring suggestions to Steering.

20

Carlo, Tom

Subgroup A: Carlo, Lynne, Liz M.

Subgroup B: Carlo, Tom, Greg. Delayed, but lower priority than A.

Subgroup C: On hold until mid-January.

IC-hosted Printing-palooza/Printchella meeting

Use an IC meeting for a UC-led printing meeting. Alma campuses will present. Open it to FGs and local staff. Record the meeting.

Report on progress.

Date confirmed: Jan 14 at IC meeting (2-3:30)

• Create Zoom meeting (Done! use existing IC meeting)

• Identify facilitator: Jeremy, Ramon

• Draft talking points: Greg

• Draft agenda: Greg

• Invite speakers: managed by each Alma campus IC.

• Send meeting invite with Zoom link; invite Ex Libris via Marci and cohort members: Tom

• Announce meeting (slack, email, etc.): Tom

• Add meeting to Confluence meeting page & meeting recordings: Tom

• Create a spreadsheet survey to show the kind of printing that is being done at each existing Alma campus: Jeremy, Ramon. Must request access to the sheet.

10

Tom, Jeremy, Ramon

Invite experts from your local implementation teams who should be there.

Other / Homework

0

Q&A (recurring)

Q&A during the IC meeting as a first stop before asking a question on Basecamp.

If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options)

?

Carlo

Questions for Ex Libris PM (recurring)

Post questions in Basecamp as they come up. It’s open 24/7!

Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue.

0

Lena

Parking lot

0

• Reminder about the UC-Alma group as we get closer to test load (great place to post questions!)

• SILS-wide policy on how to handle gender information in a patron's record in light of the UCOP policy: https://policy.ucop.edu/doc/2700693/GRLN

TOTAL

60/90