2021-01-21 Meeting notes
Date
Jan 21, 2021 2-3:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Lakshmi Arunachalam
@Ramon Barcia
@Susan Boone
@Greg Ferguson , out
@Jackie Gosselar
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey , needs to leave at 3
@Caitlin Nelson , on leave
@Alison Ray (CDL)
@Lena Zentall (Unlicensed) , PM
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances Anything to report on the test load? | 10 | Carlo |
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2 | ILS Data cleanup / Patron Data groups / PPC | Patron Data (Carlo): Bulk of work was completed pre-vanguard. ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join! PPC:
SILS Chairs/Coordinators meeting update & actions | 10 | Chairs | Patron data: No longer meeting regularly since work is done. ILSDC: TJ Kao will join us on 2/18. They haven’t met since December so no breaking news to share. PPC: PPC has put a decision page regarding configuration options for test load. Many decisions are the same as the ones for Vanguard. The new or revised ones are in pinkish color. SILS Chairs/Coordinators meeting: Coordinators (IC and PPC co-chairs + PMs) met on 1/19. Discussed how to ensure ICs are aware of decision pages, and looking ahead to coordinate work. | WorldCat Scope (queries WorldCat): API key from OCLC needed to enable this scope. Campuses should request the API key directly from OCLC. If you are having any problems, contact Alison Ray. |
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3 | Timeline review / PM update Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. working copy week-by-week timeline with testing, data cleanup Confluence Implementation Timeline Timeline Feedback Plan for the process of approving the timeline with ICs Requesting a Zoom call with an Ex Libris consultant is fine when you need F2F to resolve a complex discussion. Reach out directly to that consultant on BC. | Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs
| 10 | Lena |
Upcoming dates:
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| @Lena Zentall (Unlicensed) will share with the newly-formed Data Privacy subgroup: Do we need a UCOP SILS-wide policy on how to handle gender information in a patron's record in light of the UCOP policy?: https://policy.ucop.edu/doc/2700693/GRLN |
4 | Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit# | Report on progress.
| 10 | Carlo, Tom | Subgroup A: Carlo, Lynne, Liz M. Completed work and turned over docs to SILS Steering. Meeting with Steering is scheduled for Friday. Meeting with ExL 2/5 at noon. Subgroup B: Carlo, Tom, Greg. Delayed, but lower priority than A. HOLD for now. Lakshmi will share some resources from UCI (put in a google folder “Resource” for now.) Subgroup C: Carlo, Tom, Claudia, Xiaoli + PMs met on January 19. |
| @Lakshmi Arunachalam will share some resources from UCI. @Lena Zentall (Unlicensed) will create a Resource confluence page for Lakshmi to add some UCI resources to. |
5 | IC-hosted Printing-palooza/Printchella meeting | Debrief? Actions?
| 10 | Tom, Jeremy, Ramon |
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6 | Other / Homework |
| 0 |
| Topics raised by Lynne. She asked where do these get discussed?
| Start a confluence page with a link to ExL known issues page. ICs to add Journal A-Z lists to their local campus testing checklist. | @Lena Zentall (Unlicensed) will start a Known Issues with Alma page on confluence. |
7 | Q&A (recurring) | Q&A during the IC meeting as a first stop before asking a question on Basecamp. If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options) | ? | Carlo |
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8 | Questions for Ex Libris PM (recurring) Post questions in Basecamp as they come up. It’s open 24/7! | Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue. | 0 | Lena |
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9 | Parking lot |
| 0 |
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10 |
| TOTAL | 50/90 |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu