2021-12-09 Meeting notes

Date

Dec 9, 2021 2-2:50

Attendees

Tom Bustos , co-chair
Carlo Medina (Unlicensed) , co-chair
Lakshmi Arunachalam
Ramon Barcia, out
Susan Boone (Unlicensed), out
Ferguson, Greg
Jackie Gosselar
Lynne E. Grigsby (Unlicensed)
Robin Gustafson (Unlicensed)
Jeremy Hobbs
Gillian Keleher
Sarah Lindsey
Caitlin Nelson
Alison Ray (CDL), out
Zach Silveira
Lena Zentall (Unlicensed) , PM

Discussion items

	Item		Time	Who	Notes	Decisions	Actions

	Item		Time	Who	Notes	Decisions	Actions
1	Q&A (recurring) - urgent questions	Do you have a question to discuss at the meeting? Add it below with your name. Sandbox 30 accounts: what does this mean? Developer network account Superuser account		Tom/All	Greg is finding the sandbox accounts very helpful. Lakshmi reviewed the contract and it’s listed as 30 “active” users in the sandbox. We interpret this to mean logged in at the same time, i.e., concurrent users. UCI has a document to log changes to ensure things are in sync. UCSC used their sandbox heavily and they were never penalized or even contacted about going over their limit (if they even did). UCB’s concern is with having to change workflows and retrain staff later if the answer changes. Final decision: Consensus to leave this alone and not ask for further clarification from ExL. Does the number of concurrent users affect performance? No idea, but our contract states that the sandbox is not part of the SLA for performance. Dev network: an account is needed to create API keys, and to write knowledgebase articles. Those are the only reasons Jeremy has seen to justify getting a developer network key. UCSD goes through Greg. Merced has a couple of staff with dev network accounts but it’s mostly Tom who does the work. UCLA is similar model to what Greg said, distributed admin model overall but things like keys are distributed only by IT. At UCD, we have a few library people outside of Library IT who have Developer Network Accounts (Robin and someone in Discovery.) UCB is similar -- number of Library IT have accounts, but only 1 person creates APIs. Is it worth having some guidance/policy? It dovetails with security and privacy. Gillian countered that this should be a local campus policy but campus needs differ greatly. Let Gem know by the end of the day today if you want a superuser account.		Let Gem know by the end of the day today if you want a superuser account.
2	SSM update Document Alma/Primo slowness in Salesforce, see instructions Alma/Primo known issues page on Confluence	Ex Libris support meeting on Dec 13th. Agenda here.		Caitlin
3	PM update The same collaboration tools will continue in UCLAS SILS but they will all be administered by SILS Operations Center: Slack, Confluence, shared drive, listservs. Access will continue through the end of phase 4 - 12/23/21.	Any other work to handoff to the SILS Operations Team? https://docs.google.com/spreadsheets/d/1klqL-uo-2pGjUf2_2o3kdB4GFuq2OHpYZx792dRgTCc/edit#gid=1819920689	0	Lena	Nope, we are done!!!
4	Parking lot
5		TOTAL	50/50		Review decisions and actions.

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