2020-07-31 Meeting Notes

Recording Consent

1

All

Everyone consented

Quick Updates from Other Groups

5

None

Vanguard Alma Vanguard Virtual Training

Review timeline for October training

10

All

Timeline:

• IT sends finalizes plan by 8/28

• EXL verifies by 9/2

• IT sends calendar on 9/4 (or earlier)

Do we want to identify modules that would be most impacted by training this week? If so, how shall we get feedback about prioritizing their requests for time/day of delivery?

Review Task List

Maintain awareness about tasks that are out-standing

10

All

Went through the task list to update deadlines.

Developing Work Plan

Break deliverables down into additional tasks where known and identify where more work may be needed

Add timeline information and dependencies where they do not exist

Identify what gaps there are in the deliverables/tasks/timeline (i.e. PrimoVE)

Are there other details we would like to include in the Work Plan (i.e. links to external documentation, ownership, internal deadlines vs EL timeline, etc.)

Determine who will make the Work Plan “pretty” for submission to TOC

Determine if we can meet an end of August deadline for the presentation of this work plan to the TOC

30

C. Busselen

https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit?usp=sharing

https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0

• TurnbowCatherine Busselen will ask PM about when Primo VE training will happen.

Meeting Immediate Needs

Review initial GoogleDoc for documenting informal feedback

Understand weekly messaging assignments; create a schedule for Peter, Brian, Catherine, and Dominique for the next few sessions. Weekly tasks include:

1. Posting exercises from basecamp to confluence (before Wed)

2. Creating new Google form for Weekly questions (before Wed)

3. Sending email to SILS Chairs and IT team for distribution (Wed)

4. Posting weekly questions to basecamp (following Monday)

15

D. Turnbow

D. Turnbow--Week 3 (posted 7/14)

C. Busselen--Week 4 (posted 7/21)

• Turnbow will post Week 1 and Week 2 to confluence.
• Brian David (Unlicensed) and Peter Soriano (Unlicensed) will move anything that looks like it is not in DRAFT into Confluence pages, including Week 5 to be published by 7/28
• Turnbow will be responsible for creating and sending out IT and Chairs email each week
• Catherine Busselen will be responsible for Google Forms weekly questions, creating and posting to Basecamp