2020-05-19 Op Leads (PM) Meeting notes

Date

19 May 2020 11-12 pm

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, PPC/IC liaison
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions
1	Co-chairs update	Awareness of work in progress: Timeline Step B members Reminder: SILS FAQ content due 5/19 Awareness of #all-cohort slack channel. Repurposed #general.	5	Christine
2	Covering PM needs	Assign deadlines and next steps for identifying PM needs for ICs and PPC groups. Add to agenda for the PPC and IC steering groups. Can Caitlin and Neil take this to their respective steering groups? Bring back for discussion in PM Leads (ideally next week). How long is Neil able to stay on PPC? When do we transition new PM on?	5	Christine
3	(Ops Leads) Communication flows see 2020-05-14 Op Leads (COM) Meeting notes	Ensure we understand the deliverables; assign work and deadlines. Create a table on Confluence showing SILS services and what’s going away: when is it going away, is it still in discussion, how it relates to SILS, does it affect implementation or is it post-go-live? This will help in decision-making for FGs. (Lena) Do we create a single best practices document for reference by everyone? Did we capture all the scenarios?	10	Lena
4	(Com) https://uc-sils.atlassian.net/wiki/spaces/SP4/pages/517210559/UC+Libraries+SILS+Project+-+Phase+4+Draft+page	Discuss Confluence site	10	Ben, Adrian
5	(PM Leads) Premortem risks and actions	Agreement on mitigation-tracking plan. Where do we track the risks and mitigations? Leave in place on shared drive? How do we track the actions? Do we transfer them to a Task page on Confluence? FYI. Confluence has an interesting premortem template that takes a diff approach (glass half empty/half full) Next time, review outstanding actions.	5	Lena
6	(PM Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
7	(Com) SILS FAQ		0	Ben, Adrian	Hold for 5/21 Com meeting	Deadline for FAQ answers is May 23rd for first review
8	(Com) Slack channel for cohort members to thank each other	Purpose: encourage members to recognize each other’s efforts showcase the good work that’s happening facilitate team bonding. Mine this channel for possible SILS News, townhalls, project updates, etc. If yes, add to Communications plan and name the channel	0	Ben, Adrian	Hold for 5/21 Com meeting
9	(COM) SILS News Communications Phase 4 Editorial Calendar	Awareness of upcoming communications and anything needed	0
10	Parking Lot
11		Total	60/60

Future Agenda items

PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.