Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 10 Next »

Date

11-12 pm

Attendees

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Co-chairs update

Awareness of work in progress:

  • Timeline

  • Step B members

  • Reminder: SILS FAQ content due 5/19

Awareness of #all-cohort slack channel. Repurposed #general.

5

Christine

2

Covering PM needs

Assign deadlines and next steps for identifying PM needs for ICs and PPC groups.

Add to agenda for the PPC and IC steering groups. Can Caitlin and Neil take this to their respective steering groups?

Bring back for discussion in PM Leads (ideally next week).

How long is Neil able to stay on PPC? When do we transition new PM on?

5

Christine

3

(Ops Leads) Communication flows

see 2020-05-14 Op Leads (COM) Meeting notes

Ensure we understand the deliverables; assign work and deadlines.

  • Create a table on Confluence showing SILS services and what’s going away: when is it going away, is it still in discussion, how it relates to SILS, does it affect implementation or is it post-go-live? This will help in decision-making for FGs. (Lena)

  • Do we create a single best practices document for reference by everyone?

  • Did we capture all the scenarios?

10

Lena

4

(Com) https://uc-sils.atlassian.net/wiki/spaces/SP4/pages/517210559/UC+Libraries+SILS+Project+-+Phase+4+Draft+page

Discuss Confluence site

10

Ben, Adrian

5

(PM Leads) Premortem risks and actions

Agreement on mitigation-tracking plan.

Where do we track the risks and mitigations? Leave in place on shared drive?

How do we track the actions? Do we transfer them to a Task page on Confluence?

FYI. Confluence has an interesting premortem template that takes a diff approach (glass half empty/half full)

Next time, review outstanding actions.

5

Lena

6

(PM Leads) Ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

10

All

7

(Com) SILS FAQ

0

Ben, Adrian

Hold for 5/21 Com meeting

Deadline for FAQ answers is May 23rd for first review

8

(Com) Slack channel for cohort members to thank each other

Purpose:

  • encourage members to recognize each other’s efforts

  • showcase the good work that’s happening

  • facilitate team bonding.

  • Mine this channel for possible SILS News, townhalls, project updates, etc. 

If yes, add to Communications plan and name the channel

0

Ben, Adrian

Hold for 5/21 Com meeting

9

(COM) SILS News Communications Phase 4 Editorial Calendar

Awareness of upcoming communications and anything needed

0

10

Parking Lot

11

Total

60/60

Future Agenda items

  1. PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.

  • No labels