2021-01-21 PM Leads Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Joanna Kang (Unlicensed), PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Caitlin Nelson, SILS Service Manager, out on leave

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	How will design decisions be made in EUOS? Joanna relayed how it works up to the point of getting feedback on designs. How will final decisions be made?
2	SILS Town Hall for All (UC-wide TH)	Review slides with Com Leads	15	PMs + Com Leads
3	Premortem followup work	Finish premortem followup work.	15		Premortem checkins - Continue work
4	Training, IC, PPC, SSM	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	5	All	Training documentation (followup from SILS Chairs) Confirm whether training docs gathered by Internal Training need to be approved/vetted (by PPC?)? Everyone will have access to the documents at UC (sharing link) Documents would have a first vetting/editing pass from IT before moving along for approval. Including a check for accessibility, DEI. Who would do this? IT. What’s the risk? inaccurate content, doesn’t meet accessibility standards. Content vetting would be PPC or appropriate FG if obvious. Risk: Do FGs have time for this? Final stamp of approval needed? who would give this? Doesn’t seem necessary. Verified/vetted indicated on the document or by placement in a labeled folder “verified”, “in process”, etc.
5	EUOS	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
6	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Jan 27 https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612	0	All
7	Parking Lot				Create a contingency plan that all participants agree to and get signoff: what if one campus falls behind; what if Ex Libris falls behind schedule (ICG) DISCUSS WITH MARCI AT EXLPM MEETING & WG. TIMING: DISCUSS AFTER TEST LOAD.
8			5	All	Any actions or decisions missed?
9		Total	50/50