2020-06-24 PPC-SC Meeting notes

Check-in / updates

Understand CDL-Managed Data in the NZ group next steps (per guidance of SILS SC; meeting on 6/24)

5

Caitlin, Lena

• SILS SC reviewed and endorsed the CDL-managed data in the Network Zone group charge. It will go on the consent agenda for approval at the 6/26 WG meeting.

• SILS SC asked if Xiaoli would be willing to briefly introduce the group charge and provide the bigger picture that this data is critical in bringing efficiencies to UC Libraries, i.e., potential for identifying overlap in eresources licensing between CDL-managed and campus-managed eresources (Tier 1, 2, 3) for the first time!

Pending decisions for vanguard data migration (due June 26)

Do we have a full list of all the pending decisions ready? (Liz M and Lisa S + others?)

• Esp SCP / SFX data decision

Since we have a large number of decisions to go through, we need to identify efficient approval process.

10

All

Records to leave out of the Vanguard NZ  

Field Mapping for Vanguard 9XX fields  

Non-OCLC 035 data for the Vanguard

856 local data for the Vanguard

SCP, SFX, and related resource records handling for eResource records in NZ - VANGUARD

• Process for efficient approval: Xiaoli will create a spreadsheet with a column for a fist-of-five vote by PPC members. The spreadsheet is temporary and can be deleted.

• Xiaoli Li will create spreadsheet for fist-of-five voting on the June 26 decisions for vanguard data migration; ask PPC to vote before the meeting. Direct PPC to this page for fist-of-five instructions.
• Caitlin Nelson will review the all decision rollup to flag decisions for cleanup.

WG questions for PPC co-chairs (for June 26 WG meeting)

Review WG questions for PPC; assign who will respond at the meeting

10

All

• Xiaoli Li will meet with Claudia Horning (Unlicensed) to discuss thoughts on the WG questions and how they want to respond.

SILS Chairs meeting: agenda items? (recurring)

Anything to add to the agenda?

Decision template review: How to create good decisions pages.

10

All

• Decision pages are important in the project.

  • goal - make it easier to write and read!

  • Very important for PPC since they are consumer for many of these decisions.

  • Resource Management has the most decision pages at this point. Ask Liz to talk about her experience with it.

  • Lightning talks: provide a couple of questions for people to consider and talk about their experience. Track best practices and advice.

  • Ben can talk about what he would like for communications.

• Günter will speak about the SILS principles for phase 4

• Invite Neil and IT chairs to talk about Training plan and whether PPC and FG and EL need to do vanguard training in order to make decisions

• Lena Zentall (Unlicensed) to invite IT chairs and Neil to discuss training plan and who should do the training during this vanguard phase. Do PPC and FG and EL need to do vanguard training in order to make decisions? Or, should they wait until the second round during implementation?
• Lena Zentall (Unlicensed) will invite active decision page users to do lightning talks on using decision pages for the 7/1 SILS Chairs meeting. Provide a couple of questions for people to consider and talk about their experience. Track best practices and advice.

Training upcoming (recurring)

Add upcoming training to PPC weekly meeting agenda so chairs can remind their groups

Ex Libris Meetings - Vanguard

5

• Agreement from Claudia and Xiaoli that it’s reasonable and makes sense to send the invites for the Monday and Thursday meetings to SILS chairs (1 chair per group model), and they will forward the invites as desired.

Set agenda for next meeting

2020-06-26 PPC Meeting notes

10

All

Done!

Homework

Parking Lot

TOTAL

45 / 45