When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)
Lena Zentall, Project co-manager, (SILS Chairs co-chair)
Aislinn Sotelo, Shared Governance Task Force, out
Beth Callahan, Public Services EL
Carla Arbagey, Acquisitions & ERM FG
Carlo Medina, Implementation Coordinators
Catherine Busselen, ILS Data Cleanup
Cathy Martyniak, RLF SILS Planning Group
Claudia Horning, Digital Collections FG
Danelle Moon, Archives & Special Collections EL
Dominque Turnbow, Internal Training
Elizabeth Rodriguez, Fulfillment & ILL FG
Greg Ferguson, Patron Data, out
Jess Waggoner, Discovery FG
Joe Ferrie, Fulfillment & ILL FG
John Riemer, Technical Services EL
Josephine Tan, Discovery FG
Lisa Spagnolo, Acquisitions & ERM FG
Liz Miraglia, Resource Management FG
Lynne Grigsby, RLF SILS Planning Group
Mary Elings, Archives & Special Collections EL
Melanie Ramiro, End User Outreach
Rachel Jaffe, Digital Collections FG
Rikke Ogawa, Public Services EL
Sarah Wallbank, Resource Management FG
Stacy Brinkman, End User Outreach
Stephen Gurnick, Patron Data
TJ Kao, ILS Data Cleanup
Tom Bustos, Implementation Coordinators
Xiaoli Li, Technical Services EL
Guests
Adrian Petrisor, Communication Operation Leads
Ben Alkaly, Communication Operation Leads, chair
Chris Shaffer, SILS Project co-chair
Günter Waibel, SILS Project co-chair, regrets
Neil Weingarten, PM Training
Discussion items
Item
Desired Outcome
Time
Who
Notes
Decisions
Actions
1
Zoom name
Start recording!
Welcome!
When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)
Ben, Neil, Lena, Christine will be watching chat today.
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All
2
Quick announcements (shared via Slack)
Deadline for setting passcodes on Zoom meetings was extended to September 27. Meeting passwords (passcodes) are already enforced for all free accounts. For Zoom for Government accounts, Passcodes or Waiting Rooms will be required on October 18, 2020.
5
Christine
3
SILS co-chairs update
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Pleased the vanguard has gone so well; very few things have come up to the WG level – a testament to the great work you’re doing.
4
Timeline review (recurring)
Awareness of what’s happening, coming soon in the project
We are in the Vanguard Phase (June 15 to end of October)
(New) Moratorium on any type of bibliographic and holdings records work by vanguard campus or SILS groups that could impact data in the NZ until 9/21/2020. This would preserve the data in its migrated state and allow for Resource Management FG to do their data review.
Test Plans:
ILSDC / Data Validation checklist is the foundation for local campus testing.
Local campus test plans focus on local needs
FGs are creating their own test plans based on systemwide decisions.
Timeline
Alma Instances are available on Sep 4-11 (Primo on Sep 16)
Accounts start being made
Data and configuration validation
Sept 21st: Provided migration was successful, Vanguard campuses will begin creating FG Test accounts. Roles will be assigned based upon requested test function.
After September, non-Vanguard local campus SILS teams can request access through their IC.
6
Communication Operation Leads update (recurring)
Awareness of communications activities
20
Ben, Adrian
FYI. Next SILS Town Hall is 9/15 - submit your questions using the Google form.
Chairs Meetings: Report & recommendations
Comments on opening basecamp
What problems would it solve for you if we were to open Basecamp to the cohort more broadly?
What problems would it create?
It would be opened upon request.Would local implementation team members be eligible? Yes, Carlo has 3 members at UCLA who have accounts. These members have complimentary knowledge and vet their local team’s questions before going to Basecamp.
Tom noticed as more local team members were added, it speeded up answers to questions. Worked well.
Adrian pointed out we would need to have some Basecamp best practices about how to post questions and manage basecamp.
Would a basecamp slack channel help?
Some ICs have seen some mis-interpretation of information on Basecamp.
“Find” feature in Basecamp is handy to see if a topic has been posted already.
There has not been a need from Discovery for Basecamp access at the moment. Yes - Basecamp overload is a true downside
From Liz Miraglia (RMFG) to Everyone: (9:37 AM) I'm ok with each campus/IC deciding what's going to work for them and their needs
From Carlo Medina (UCLA) to Everyone: (9:38 AM) To add to what Liz mentioned, I’ve not said “no” to anyone, I think people who have asked “knew what they were getting into”
Want the subject to be about the content and not hidden by a tag/category.
From Liz Miraglia (RMFG) to Everyone: (9:31 AM) It's also important to try to search previous posts to make sure it hasn't been answered already.
From Liz Miraglia (RMFG) to Everyone: (9:31 AM) Searching isn't super easy but we've run into duplicates even in Vanguard
From Lisa Spagnolo - Acq/ERM FG to Everyone: (9:31 AM)
Sometimes answers can be found in ExL documentation, etc. Consulting internally first is a good practice. (+1 to Liz)
Expand access to Basecamp? Poll results: 3 yes, 3 no, 13 maybe
General consensus that it’s fine to add people as needed.