2020-05-18 Meeting notes

Date

18 May 2020 at 9:00 a.m.

Attendees

Not attending

Rachel Jaffe

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome!	Get the meeting started; review and understand the agenda; raise questions	5	Claudia	Gabriela Montoya (Unlicensed) will take notes for May meetings Krystal Boehlert (Unlicensed) will be timekeeper for May meetings	We will all share gatekeeper duties and admit people into the meetings.
2	News from PPC (Policy & Practice Coordinators) meeting	Learn relevant news, context, decisions, etc. from PPC meeting	10	Claudia		ExL Intro to Zones Recording ExL Intro to Zones Slides Claudia is now co-chair (with Xiaoli Li) of PPC
3	“NZ - Customer 3rd Party Integration Template ” /Integrating Remote Digital Repositories into Alma (Here’s the specific question: “This integration allows you to integrate local Digital Asset Management System (such as Rosetta or DSpace) with Alma. All items (physical, electronic, and digital) can therefore be catalogued in one place and managed by one staff. At this stage, the synchronization is one-way only: metadata is sent from the local Digital Asset Management (DAM) System to Alma.”)	Identify what actions we need to take in order to supply this information by 5/29/2020. One possibility is that we craft a Decision document capturing all of our questions and the other SILS groups (and any other groups) that should be consulted. NOTE: After consulting with project managers, what is needed here is a first/best guess from Vanguard participants, not a firm decision.	20	Lisa	CDL (and maybe other Vanguard institutions) have to fill out an integration template by 5/29, including identifying any repositories that should be integrated into Alma. There are likely many benefits and constraints from this decision, and should probably also include input from any affected campus, Shared Cataloging, Resource Management, etc. UCSB and UCSC are running Primo integrations. UCSC notes Is it worth putting in the time on these records or do we go with something good enough at the Primo level? How do you manage metadata if it's in two repos (Alma and your DAMS)? It’s not a bi-directional sync, it's just a harvest.
4	Environmental Scan progress reports		20	Team	For UC campuses that use Nuxeo/Calisphere, record the fact that your records are in Calisphere and Lisa will later add what the CDL will/can do. Will Dryad by included or considered? Challenge(s): quality of metadata	Deadline for conducting environmental scans is Monday, June 1. We can still add to it later.	Lisa Schiff (Unlicensed) will investigate the Dryad question.
5	Parking lot	Save these issues for future discussion	5		The DCFG needs a co-chair. Duties: help build meeting agendas, attend PPC meetings if Claudia is absent. Estimated time involved: 1-2 hours per week. Monday 5/25 Memorial Day Holiday	Let Claudia know by end of day Thursday (5/21) via Slack or email if you are willing.
6		TOTAL	60