2020-05-18 Meeting notes

Welcome!

Get the meeting started; review and understand the agenda; raise questions

5

Claudia

@Gabriela Montoya (Unlicensed) will take notes for May meetings

@Krystal Boehlert (Unlicensed) will be timekeeper for May meetings

• We will all share gatekeeper duties and admit people into the meetings.

News from PPC (Policy & Practice Coordinators) meeting

Learn relevant news, context, decisions, etc. from PPC meeting

10

Claudia

• ExL Intro to Zones Recording

• ExL Intro to Zones Slides

• Claudia is now co-chair (with Xiaoli Li) of PPC

“NZ - Customer 3rd Party Integration Template ” /Integrating Remote Digital Repositories into Alma (Here’s the specific question: “This integration allows you to integrate local Digital Asset Management System (such as Rosetta or DSpace) with Alma. All items (physical, electronic, and digital) can therefore be catalogued in one place and managed by one staff. At this stage, the synchronization is one-way only: metadata is sent from the local Digital Asset Management (DAM) System to Alma.”)

Identify what actions we need to take in order to supply this information by 5/29/2020. One possibility is that we craft a Decision document capturing all of our questions and the other SILS groups (and any other groups) that should be consulted. NOTE: After consulting with project managers, what is needed here is a first/best guess from Vanguard participants, not a firm decision.

20

Lisa

• CDL (and maybe other Vanguard institutions) have to fill out an integration template by 5/29, including identifying any repositories that should be integrated into Alma. There are likely many benefits and constraints from this decision, and should probably also include input from any affected campus, Shared Cataloging, Resource Management, etc.

• UCSB and UCSC are running Primo integrations.

  • UCSC notes

• Is it worth putting in the time on these records or do we go with something good enough at the Primo level?

• How do you manage metadata if it's in two repos (Alma and your DAMS)? It’s not a bi-directional sync, it's just a harvest.

Environmental Scan progress reports

20

Team

• For UC campuses that use Nuxeo/Calisphere, record the fact that your records are in Calisphere and Lisa will later add what the CDL will/can do.

• Will Dryad by included or considered?

  • Challenge(s): quality of metadata

• Deadline for conducting environmental scans is Monday, June 1.

  • We can still add to it later.

Parking lot

Save these issues for future discussion

5

• The DCFG needs a co-chair. Duties: help build meeting agendas, attend PPC meetings if Claudia is absent. Estimated time involved: 1-2 hours per week.

• Monday 5/25 Memorial Day Holiday

• Let Claudia know by end of day Thursday (5/21) via Slack or email if you are willing.

TOTAL

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