2020-05-01 PPC Meeting notes

Check-in / updates

Helping to support each other by making space for initial discussion.

2:30-2:45

Chair

• As we start to use the sandboxes, how will we know if we need more users or more space?

Timeline reiview

Mutual understanding of where we’re at

2:45-2:55

Caitlin

• May 4th meeting has been moved to May 11th (grr)

• May 18th Q&A - do we want to schedule a Q&A during our meeting time or some other time that week?

• FG Q&As - will we be ready by week of May 25 to do Q&As? Shall we do it during our meeting times?

• Review through Aug 9 test load in Basecamp: https://3.basecamp.com/3765443/projects/15553579

Local fields

Run some ideas by the group

2:55-3:10

Liz

We were asked to take a look locally at our fields to see what we need to clear out of ExLibris' “reserved” range. My FG will naturally be trying to make some decisions about those together and might wind up with some easy ones. How does PPC want to handle reporting/collaborating on fields that might affect others?

Team Charter

Finalize the charter

3:10-3:20

Chair

Team Charter

• Approve the objective statement

• Approve the expectations

• Ready to ask about co-chair?

Communications

Clarify communications pathways

3:20-3:30

Caitlin

• What is a line for communication for questions?

  • First line is your own group, or another obvious SILS group

  • Second line is Ex Libris

    • Good at “can” and “options”, maybe not so good at “should”

    • Once you have the option on the table, ExL can articulate ramifications

  • Third line is the ELUNA lists

    • Might be better at “should” - what is your experience with this option?

    • This might be a good time to aggregate questions into one send.

Communications: impact as a criteria when contacting other groups

• When a FG/ELG needs to ask questions of another FG/ELG = send it to the PPC listserv

• When a FG/ELG needs to ask questions of IC = PPC listserv and IC listserv

• When a FG needs to ask question of campus people

  • Does an FG need PPC approval to go out and ask a campus some questions?

    • Bring this early and often to the PPC group. Listserv + agenda item (round robin).

Critical Issues

Clarify how to prioritize tasks

3:30-3:40

Chair

https://docs.google.com/spreadsheets/d/1zk_m_ewVRl2dxoH0nM8LGubL7-4nvSqd2RazO-eM19k/edit#gid=0

• Possibly prioritize by “does this seem to require harmonization or deal with Network Zone?” → Do sooner; indv campus decision → do later

New issues

Introduce new issues from ILSDC

3:40-3:55

Caitlin

ILSDC list of Questions

Two new decision pages - CN will make these.

Homework

3:55-4:00

Chair

Parking Lot

Save these issues for future discussion

TOTAL

90 / 90