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Attendees - ERES

  • Jharina Pascual, (acting vice-chair) UCI

  • Sarah Sheets, UCM

  • Kevin Balster, UCLA

  • Michelle Polchow, Chair, UCDNatalee Bell, UCSB

  • Jason Dezember, UCB

  • Sarah Lindsey, UCSC (substituting for Tamara)

  • Judy Keys, UCSD

  • Carla Arbagey, UCR

Not in attendance:

  • Katie Keyser, UCSF

  • Sherry Lochhaas, CDL

Not in attendance:

  • Natalee Bell, UCSB

  • Tamara Pilko, Vice Chair, UCSC (on leave)

Attendees - ACQ

  • Osman, Celik, UC Berkeley

  • Lisa Spagnolo, UC Davis

  • Laura Fouladi, UC Irvine

  • Stacy McKenna, UC Los Angeles (Chair)

  • Erika Quintana, UC Riverside (Vice Chair)

  • Judy Keys, UC San Diego

  • Susan Boone, UC San Francisco

  • Maricel Cruz, UC Santa Barbara

  • Hiroko Acker, UC Santa Cruz 

  • Lisa Mackinder, California Digital Library

Not in attendance:

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

Updates

Perpetual Access
PPT orientation to broad topics within this deliverable

  • Language: Be clear when discussing perpetual access vs post-cancellation access (often used interchangeably)

  • Data used for business decisions like cancelling print subscriptions or retaining old print copies, or negotiation/pricing decisions

  • Exercise: asking ourselves a few questions:

    • How many titles do we have, and how many are securely backed up by 3rd party preservation?

    • How many staff do we have dedicated to e-resources/serials?

  • Question of open access impact & secure open access archiving. Article - Open access is not forever.

  • local discussion:

    • View of perpetual access as either post-cancellation access vs. long-term preservation

    • bigger questions are interesting, but scope of this group is Alma, so issues around long-term preservation might be outside scope.

    • Still need guidance on best practices for recording post-cancellation access in Alma

    • Issues with title changes/other metadata issues that make it more difficult to make decisions

    • Staffing issues make it more difficult to do the initial work for recording data, in order to facilitate business decisions later on

Title Transfers

Local E-resources practices chat/clearing house - as needed

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Record: Michelle

Announcements

Share announcements

5 min

Note taker: Kevin
Timekeeper: Sarah Lindsey

  • Attending ELUNA:

    • Carla

    • Jharina

  • ER&L review

  • Q for CDL: do they have all e-resource troubleshooting tools: DARA, CZ updates, and e-resources activation task list?

  • CDL’s new Acq Coordinator started - Laura Fouladi

2

CDLNZ-TF

5 min

Sherry Lochhaas

CDLNZ-PT Quarterly Update: February 2023

3

Helpline Update

Updates

5 min

Sherry Lochhaas

  • migration happening mid-March. more details TBD

4

ACQ & ERES

Agenda ideas for 3/16

10 min

Michelle Polchow

Propose discussing methods for front-file record keeping and management

Other topics from last week:

  • General discussion on dissolution of CDLNZ TF

  • Leverage SILS structure to push decisions up that have stalled

  • Maintenance & record keeping

    • Transformative agreements

    • Elsevier - reinstated access

Meeting discussion:

  • Any areas of duplicating work between ERES & ACQ?

  • Is there anything that SILS groups could do to lay the groundwork for future work in the NZ? Ways to help CDL that would require NZ permissions?

    • Ways for ERES to become more like SCP, where campuses sometimes help with cataloging, and SCP handles distribution

5

Round-table

Discussion

20 min

Local E-resources practices chat/clearing house

  • Issues with missing content?

    • UCI - reports of these issues have definitely slowed down

    • Need to get more data on what’s in CDL’s IZ?

  • UCR - going live on Rialto soon, test orders going out next week. Still will be using Gobi too.

  • UCSB - ProQuest visited. sounds like eventually Clarivate and Proquest products will be on same platform

  • UCD: reclassifying an employee, but encountering permission problems in Alma

    • Issues with needed technical expertise working with e-resources, and whether anything can actually be “rote” work, or if everything would require having a higher classification: LA4 vs. LP4

    • Also possible to reclass as info systems analyst if applicable

  • UCD: proposal for discussion with DOC, to take to CoUL, to press the scale of CDL’s managed collections, and highlight CDL’s staffing struggles.

6

Work Plan

Discussion

20 min

Title Transfers

7

Work Plan prioritization

Compare/contrast how Title Transfers and Perpetual Access (or Post-cancellation access) have similar and differing workflow needs

5 min

82

Progress Report for SILS ACQ + ERES

Leadership recommendation for a call to action by ACQ + ERES campus representatives

40 min

Michelle Polchow Stacy McKenna Erika Quintana Paula Pascual

3

Items of Concern

Information Sharing

2 20 min

All

  • Joint Meeting:
    March 16, 2023 10:00-11:00

  • Might be asked to join Acq meeting in April, they meet Monday afternoons

  • ERES Steering Cmte meet 3/23, so no full team meeting until 3/30

94

Wrap Up

Review actions and decisions

3 min

105

Parking Lot

Capture important topics for future discussion:


116

Total

60/60