| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 5 | All | | | |
| 2 | SILS Service Manager (recurring) | | 0 | Caitlin | | | |
| 3 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 15 | All | COL reviewed decision rollup - question about Melvyl decision page. Lena is meeting with PPC-SC next week to edit the decision page so it’s clear Melvyl WCD is being replaced by Alma/Primo. This is a big task and we need to scope it so we gain value from the investigation. Melvyl and Related Services in SILS Town hall agenda: 5 mins: SOTU 5 mins: PM update 5-10 mins per group 30 mins Q&A
COL working meeting on Friday to tackle final value props messaging and chairs meetings PMs are working with ExL to set up some additional special meetings Had a surprise with fulfilling digital requests for articles/non-returnables. The Fulfillment FG is working on this with ExL For WG meetings guest speakers from groups, look at presentation calendar for town halls (invite COLs in late September)
| Include a discussion of Melvyl and related services at the SILS Town Hall | |
| 4 | SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: AllNeil Monitoring chat: All Track attendance: Lena
| Topic for next meeting Aug 12: Vanguard testing Topic for co-chairs? Co-chairs are not available. Com Leads update? Save until more fully baked: Ask chairs about the idea of a problem log and corresponding slack channel for sharing issues and learning from one another during testing. Are there other ideas for how to do this? How do we include those who are testing, but not part of the cohort? See PPC-SC notes Confirm roles 8/11 | 10 | All | | | |
| 5 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 6 | Alma Training (recurring) | When is the message about Alma certification timing coming from IT this week? | 0 | Neil | | | |
| 7 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian | | | |
| 8 | Work in progress (Com Leads) | Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS
| FYI | Ben, Adrian | | | |
| 9 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!) timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
| 10 | Parking Lot | | | | Premortem actions (PM) Talking points for co-chairs for Town Hall (kudos to vanguard on milestone) (COM) before 8/18 Communication recommendations from meetings with chairs (COM) Lessons learned from Melvy/OCLC WCL about customization; UC Path micro-accommodations that caused delays and issues. Fewer customizations means stability and nimbleness to innovate: Transformation will happen the more we can standardize. Campuses will be responsible for their own IZ but the network zone must be protected. (from pre-mortem review) Coordinator-level chairs meeting: Define the problem statement and the desired outcome for the meeting.
| | |
| 11 | | Total | 50/50 | | | | |