Page Comparison

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

SILS Service Manager (recurring)

5

Caitlin

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

SILS Town Hall

Roles:

• Facilitator & run slides: Ben

• Chat: Lena, Christine, Neil (use Op Leads to communicate amongst us)

• Cynthia Johnson will make Ben co-host and do the initial muting.

Review agenda as needed

Slides: https://docs.google.com/presentation/d/1rILrrQFWdxxd_jZsJwZQz4dyAEJfSCRUyjOVX6fl0sc/edit#slide=id.g8bce6accdb_0_1

Review Q&As; assign speakers

20

Ben

Questions

• when will a town hall be open for all staff? November

• principles guiding branding? (Jess & Josephine already have it)

• how will you be monitoring and reporting problems?

Reviewing PM practices

Anything to add/edit on this document? https://docs.google.com/document/d/1PROLGRlLD4Ni8F1zrBO5iqB6XjYgfDHUtFO0Lb1ihJ8/edit#heading=h.n6mhocstu85v

10

All

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topic for next meeting on Aug 26?

Topic for co-chairs?

Save until more fully baked: Ask chairs about the idea of a problem log and corresponding slack channel for sharing issues and learning from one another during testing. Are there other ideas for how to do this? How do we include those who are testing, but not part of the cohort? See PPC-SC notes

RFP #1 priority “essential” requirements to use for test plans. (Reminder: NDA is still in place for vendor responses. They should not be shared outside UC.)

0

All

HOLD UNTIL 8/20

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

IT timeline & communication plan for

• Alma certification message

• Oct Alma workshops

5

Neil

Hold for 8/18

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town hall for cohort

• Virtual town hall for all staff (start early Nov; quarterly)

• Meetings with chairs on their communication plans

• Celebration milestones and what’s involved

• Communicating the value of SILS

FYI

Ben, Adrian

• Start thinking about SILS Town Hall for All (open to all staff)

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

• timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

Parking Lot

• Premortem actions (PM)

• Communication recommendations from meetings with chairs (COM)

• Coordinator-level chairs meeting: Define the problem statement, goal, and the desired outcome for the meeting.

• Ask Adrian to grant access to op leads members to the survey.

Total

50/50