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Attendees

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

All

2

(Ops Leads) Ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

15

All

3

SILS All Chairs meeting (recurring)

  • Note-taking:

  • Facilitating:

  • Monitoring chat: All

  • Track attendance:

Topics for next meeting: Sep 9

Who will be there and role assignment

20

All

  • Assign roles

4

SILS Service Manager (recurring)

0

Caitlin

5

Alma Training (recurring)

Update on progress

0

Neil

6

SILS project blog (recurring)

Items for the blog?

0

All

  • Blog has been challenging - finding the time!

7

Parking Lot

8

Wrap up

5

All

Any actions or decisions missed?

9

Total

50/50

Work in Progress:

Com Leads

  • SILS Communications Calendar

  • Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

  • Communicating from project to local groups (where to document this?)

  • Blogs

  • Virtual town hall for cohort

  • Virtual town hall for all staff (start early Nov; quarterly)

  • Meetings with chairs on their communication plans

  • Celebration milestones and what’s involved

  • Communicating the value of SILS

PM Leads

  • All chairs meeting

  • Premortem risk actions

  • RACI

  • Training webinars on project tools and best practices

  • timeline (extend beyond go-live), identify critical path & intense work periods