Page Comparison

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Announcements

Share new general information.

5

All

Meeting recordings in Google Drive: SILS Cohort> Acquisitions & E-Resources> Acquisitions >Meeting Recordings

Also vacation schedule Lisa S.'s presentation 4/6 on License terms in Alma https://docsucdavis.googlezoom.comus/document/d/131VkCq5xNKQZNV7VQV1_FSRley1Kj-HsG9wzzE9XVJI/editj/92832470222?pwd=ejU1cGZmaFZPQ3RxWUdQT2kycmdUQT09

Stacy on Vacation next week

•  Erika Quintana will send out a link for next week

Communications

10

NZ CDL data cleanup project : “NZ Records Cleanup_Combined_2022Jan”. CDL staff is actively working on the “ALL COMBINED” tab…We are also working now to re-prioritize the remaining collections. As I’m sending this email to both the Acq and ER subteams, I’m hoping we can discuss this as a combined team to gather campus input on how best to prioritize the work that remains.

• approx 1200 migrated collections

• (roughly) 1/3 signed off on (in SCP’s hands and/or done, collections visible, can be used in IZs for PO lines

• 1/3 are multi-part collections, subject to ongoing discussion

• 1/3 are left – how to prioritize?

  • in order in which we expect to get recharged? (generally agreed on for now)

  • if things come up as important to users or via help desk tickets they may be prioritized (but help desk reports usually happen at the portfolio level rather than collection)

Gunter’s email 3/30/22 about CDL’s progress in Alma

ACQ Work Plan

30

About Phase 4 Work Plans Handoffs

Pick/choose a few deliverables and prioritizing them.

Phase 4 Work HandoffsAcq/E-Res leadership meeting - E-Res offered to take ownership of several items: E-resource workflow and record structure, De-duplication, IP range etc.

Reporting/Analytics - on hold: we need clear definition of specific report that upper management wants for analytics although we are encouraged to share the useful information within UC

Shared vendor: on hold

GOBI workflows - Laura was starting a draft decision page, discuss! https://docs.google.com/document/d/1MtCFK_0JzAcT4vQMucn8OEg8a1BTLPGy7FGa7BvIfOc/edit?usp=sharing (currently pending Ex Libris response to Laura’s ticket)

Sharing Analytics reports - All Chairs recommends creating a “Draft”, “Working”, etc. labeled folder in the Shared>Community>Reports>Consortia>UCS space to make clear to the world they’re not final reports, and have them all conveniently in one place. (Creating is easier than deleting…). No feedback yet from OT on add’l stakeholders/report criteria.

ILL - License terms visible to fulfillment staff - E-Res will likely “own” the decision page, with consultation from Acq, Fulfillment, and Discovery on where data can show up most usefully. Lisa Spagnolo already offered to revitalize a presentation she gave at the campus level to help clarify options (Wed 4/6). Added functionality desired - making Tier 3 terms visible to CDL! (We know many don't have such data in Alma - long term goal.) CDL’s 360 subscription is scheduled to expire on March 31. We need that data! (Update: 360 extended to June 30th, this is a hard deadline, info in the list is not being updated post go-live)

Use Taxes - how are you doing it? Any suggestions on making it by line itemcouldn’t attend this week’s All Chairs but asked that the idea of Analytics training be added to the agenda. We don’t need to spin our wheels guessing at what people might be looking for, but if you know of reports you’ll need using systemwide data (or even just sharing tips on pulling local data) we can help each other develop them. UCOP reports are a top priority

ILL - License terms Lisa Spagnolo presentation Wed 4/6. Determine with E-Res folk what our short list of desired visible terms is, and ask Discovery to make them visible. Then comes the long project of data entry…

Use Taxes - data online at https://drive.google.com/drive/u/1/folders/1z4KxIjnG7QReTkx-HJQew9RMvgzkcgQM

Interfacing with Campus Financial - how’s it working? UCI Law is a not integrated (UCD and UCI are using the same software, so can have specific advice to detailed questions). Many campuses are doing double entry because their financial teams have refused integration. On call, only UCLA, UCD, and UCI non-law are integrated. Stacy will bring this up to operation team. UCB is seeking for API possibilities.

Assessment of GOBI svc/prep for renewal - What are we using GOBI Gold for? - not for Children’s Awards subaccount. Approvals w/ order records including OCLC #s that load direct to NZ (WorldCat update improves them). Are we getting bang for our buck with it?

•   All: investigate local reporting in Acq area. Discuss at campus level for which reports are in a shareable version.  Stacy McKenna to bring up possibility of UC-side Analytics workshop/ session (i.e., not Ex Libris-hosted) at all chairs (sorry, dropped this one).
•  All: consider making short show-and-tell Analytics videos and sharing via Slack
•  Erika Quintana will add showing/reviewing use tax procedures to work plan
•  All: consider whether we’re okay to consider item 1 on work plan (loading brief GOBI records into IZ) resolved

•  All let Stacy and the group know whether your campus is ready to discuss licenses and work on permanent policies/procedures
•  Use Taxes - develop a Google doc to share options
•  Stacy McKenna to explore escalating integration issue through Operations or Steering teams
•  See if Lisa M. has more info on GOBI contract to determine if we need to make it a WorkPlan item

Other Topics/Issues?

CDL / Local campus Workflows /

5+

Parking Lot

Capture important topics for future discussionInterfacing with Campus Financial - how’s it working?

Total

50/50