| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Welcome to new members | | 1 min2 minutes | Jackie | | | |
2 | Updates - from All-Chairs, Leadership Group, etc. | | 5 minsminutes | Jackie/Tom/Caitlin | | | |
3 | Q & A Session - Including Questions on Slack since last meeting | | 5 mins15 minutes | Team | | | |
4 | Topics or questions for the Ex Libris Support Meeting | | 10 mins30 minutes | Jackie / Team | CJK re-indexing updates vanguard campus - update from UCD? Document for reference: CJK Doc Timetable for reference: Preferred CJK Configuration Dates - finalized ExL question: If three at a time go on Saturday how do we know they will be done by Monday? Are they doing them in a queue or all at once? ExL question: Should we expect that searches won’t work after the index? Or was that unexpected? What did ExL learn that we can now avoid problems on this next weekend. I the issue with a secondary index with UCD unique or something that will need to apply for everyone? ExL question: Need to clarify on running 3 jobs at once: will this cause an issue, cause a slow down?, knowledge of other jobs ExL is running at the same time would have been helpful to know, need to know if jobs will be completed before the start of the week, what did ExL learn from this process and what will they do differently next time (sense is yes and they will be prepared for the next update this weekend, check your campus immediately after indexing), is it possible to have 2 campuses run simultaneously instead of 3?
How did baseline tests go (before/during/after reindexing)? Are we comfortable with moving forward this weekend? UCSB, UCSC say yes; UCI says yes-ish pending what ExL says. start at 10pm on Saturday night, with each campus going right after the other, would like ExL to give us the priority of resources over the weekend Caitlin and Jackie to obtain confirmation from ExL that indexing can start at 10pm on Saturday Caitlin and Jackie to gather all questions together and put the questions in Slack OT and then add them into the ticket
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5 | Project Team Quarterly Reports | | 10 mins0 minutes | Jackie / Team | | | |
6 | Pending projects / materials: | FYI updates on anything we’re waiting for | 10 mins0 minutes | Team | | | |
7 | SILS Membership Transition Process | | 5 mins4 minutes | Team | vote on new VC ( Nominees: Sarah, Lakshmi, and Jeremy conducted via anonymous form ) - results?
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8 | Review/Update OT Workplan | | 5 mins0 minutes | Jackie / Team | | | |
9 | Executive Session | Private discussion as needed | 5 mins0 minutes | | | | |
10 | Parking Lot | Capture important topics for future discussion | 5 mins0 minutes | | | | |
11 | | Total | 61 mins | | | | |