| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Updates - from All-Chairs, Leadership Group, etc. | | 5 mins10 minutes | Sarah/Team | LG update (Tom) AC update (Caitlin) WIP discussed over 2 sessions (introduction during the 1st session and revisited 2 weeks later) CDL shared collections (including shared cataloging, e-resources) when do items come from CDL into SILS? Ex. Open Access proposal - never made it to some SILS members reminder to SILS OT to please distribute this kind of information to colleague who may not attend SILS meetings
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| 2 | Topics or questions for the Ex Libris Support Meeting | | 5 mins3 minutes | Sarah/Team | | | |
| 3 | Q & A Session - Including Questions on Slack since last meeting | | 5 mins | Team11 minutes | Team | How to submit an enhancement request (consortial license) Greg escalations - “by design” response regarding non-AFN ILLs Caitlin - filling out an “impact statement” and noting FTE information helps customer support push the issue back to development Gem - suggested trying all the escalation options all at once (impact statement, consortial tickets, etc)
Jackie - Just a heads up that Lynn will be sending out a survey on mobile ID requirements Xiaoli will be handing off to Lisa Spagnolo as campus rep, Xiaoli will be taking over Robin’s role on LG (still on this group, but shifting hats)
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| 4 | Continue to discuss presentations by both OARM and EIMPpresentation from EIMP | | 10 mins4 minutes | Sarah/Team | For discussionreference: EIMP-PT Final Report determine acceptance/non-acceptance of their final reportFloor opened for discussion Vote to accept/not accept the report as is
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| 5 | NZ Analytics Design | | 10 mins(roles) | | 22 minutes | Sarah/Lakshmi | Network Zone Alma Analytics: Design Analytics - Resources Gem - can still create tickets for reports, if we would like them Question from Tom in chat: “Are there any concerns with user licensing over time? This is in line with Xiaoli’s question of off-boarding.” Is there an auditing process? - Gem does not think we have an official process at this time Gem suggests a yearly account review to help with this issue, deactivate instead of delete in case the account needs to be reactivated Suggestion from Jeremy via chat: “You could create a google doc of all current accounts and just ask the alma admins to confirm who still has accounts” Caitlin - not an immediate concern, but definitely something to be addressed at a later date Suggestion from Jackie - set an expiration date on the accounts, current practice at UCB
Caitlin addressed Xiaoli’s comments on the document - answers lie in the NZ deputy process Jeremy asked in chat: “Will there be an announcement of some kind, or will it be up to local Alma admins to let folks know?” Caitlin answered in chat: “a SILS-Cohort email could go out, which can be shared widely locally” Gem would prefer OT to talk with SILS Ops Center about how to distribute this information
Add to this document: expiration date of 1 year for accounts qualitative vetting will be done on an individual campus level and not by CDL SILS OT asked if they are ready to approve and then to actually approve. Comment from Caitlin in chat: “This document will become a Decision page under OT, and linked to other stuff on the wiki, including the NZ Deputy”
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| 6 | WIP report | | 7 minutes | Caitlin/Team | WIP Preliminary Report Updated Comment Version as of 12/9 Reminder to add written comments - focus on infrastructure section by the end of this week (12/13/24) Can also email SILS-WIPT-L@listserv.ucop.edu with any additional questions. Tom and Caitlin can help clarify PSB architecture question from Jackie - possibly already being addressed according to point #5 Jobs question from Jackie - Jackie will add this question to the document
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| 7 | Expanded NZ Access | | 5-10 0 mins | Team | Team | 7 | Data Forms Privacy | | 5-10 mins | | | |
| 8 | Pending projects / materials: | | 0 -5 mins | Team | (Revisit after August / Sept 2024 - revisited last on 11/13/24) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published revisions are still pending final report will be shared after revisions Still awaiting final report from LG before further action Gem to ask the Patron Data Privacy Team (once they’ve formed): Does the current data privacy form cover the use of patron data from all UC institutions and not just the home institution for appropriate business use? (decided on 11/13/24)
Network user records purges (discussion to be continued) OT Work Plan
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| 9 | Executive Session | Private discussion as needed | 0 -5 mins | | | | |
| 10 | Parking Lot | Capture important topics for future discussion | 0 -5 mins | | Project Team Check-ins (quarterly basis - last check in was around March 2024) Signature Success Program Known Issues with Alma/Primo VE Alma Consortia Advocacy Group (ACAG) updates as needed SSO use in the NZ - updates from Gem as needed
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| 11 | | Total | 35-60 mins57 minutes | | | | |