| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Start recording! | Welcome! | 0 | All | | | |
2 | Quick announcements | | 0 | | | | |
3 | SILS co-chairs update | Awareness of project status in key areas: Alma/Primo VE response times Transition Task Force update
Folder: https://drive. | 0 | Günter, Chris | google.com/drive/u/1/folders/1lq5pEjMkKWTazRZV7q_wg7Hl38ErhpLc Team: Donald Barclay, UCM, DOC Liaison Christine Barone, SILS PM Sarah Houghton, CDL Michelle Polchow, UCD Hermine Vermeij, UCLA Lena Zentall, SILS PM
| 5 | Günter, Chris | Alma/Primo VE response times: Transition Task Force: Kickoff was 8/23. First deliverable will be the nomination form. Aiming for nominations to be done in November. Timeline with deliverables is in progress Co-chairs will be Lena and Christine
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4 | Timeline review (recurring) Reminder: Implementation Timeline on Confluence for staff without access to Basecamp. | Awareness of what’s happening / coming soon in the project | 0 | PMs | December 23 is the last day of phase 4. See Ex Libris meetings or Basecamp project meetings for other upcoming meeting topics Do you have a topic you want Ex Libris to present on? Request a meeting. Do you have something to share with the cohort and beyond at an Ex Libris Monday Project Status meeting? Let the PMs know.
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5 | Communication Operation Leads update (recurring) | Awareness of communications activities. | 5 | Ben, Adrian | 6 | Transition Task Force update Folder: | Sept 21 Town Hall about new governance Oct-Dec is open for THs. Could make these single topics of broad interest Groups should Slack Ben and Adrian if they have an idea. Other venues are SILS News; Talk to PMs if it’s a topic for the cohort that could be discussed at an ExL meeting on Monday (1 hour) or Thursday (2 hours). See form linked here https:// drivedriveu/1/folders/1lq5pEjMkKWTazRZV7q_wg7Hl38ErhpLcTeam: Donald Barclay, UCM, DOC Liaison Christine Barone, SILS PM Sarah Houghton, CDL Michelle Polchow, UCD Hermine Vermeij, UCLA Lena Zentall, SILS PM
| 5 | Christine, Lena | Transition Team kickoff was 8/23. First deliverable will be the nomination form. Aiming for nominations to be done in November. Timeline with deliverables is in progress
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6 | Offboarding activities | Reminder: final versions are now available of the handoff docs below. Deadline: December 3. New: If your group has high priority work that needs to be done in January, flag it: list it as high in Priority, indicate January as the Timing, and provide details as needed in the Notes column. Schedule your post-mortem when it makes sense to your group but before Dec 3. | 5 | PMs | 8 | Let PMs know if you have any questions. (Caitlin - raised during discussion on agenda item 7) I think we've been focusing on "Cohort" handoffs a lot, but maybe we need to talk about how to support local campus groups and inclusion.
| | Revisit this issue at a future SILS Chairs: talk about how to support local campus groups and inclusion handoffs from implementation to support and the ongoing SILS. (What is our role in this work?) |
7 | Report a problem process | Talk about "what would you like to see improved from our "reporting a problem" procedure (SILS general / Ex Libris)? | 30 | Claudia & Caitlin | Report an Alma / Primo VE Problem current page. MVP 2: (Caitlin) New infrastructure for sharing problems among ourselves is forthcoming. (Joe) Reporting to SILS Ops and legacy Resource Sharing team is an artificial split and it would be more efficient for CDL to consolidate these queues. Call out existing mechanisms specifically?
I want to request a new feature or enhancement, or, I want to talk about feature harmonization (Caitlin) Maybe some kind of "new idea proposal" queue for the FGs or their successors? The reason we moved to a SILS is to collaborate. Resources for asking what others have done and what the gotchas are:
| Use UC Alma google group for communication among UCs. It’s archived and searchable. Make subject line understandable and descriptive enough to be recognized. We won’t jump into ontology, controlled vocabulary quite yet. | | 9- , Josephine, Tom will form a group to (1) brainstorm how to capture new ideas, (2) how to make and reinforce boundaries around local / harmonization tasks.
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8 | Flagging any significant issues (recurring) | | 0 | | | | |
109 | Parking Lot Feel free to add a topic to the Proposed agenda topics page on Confluence | Capture important topics for future discussion | | | | | |
1110 | | Total | 50/50 | | | | |