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Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | record meeting | make sure Alison records meeting | 1 | Alison | everybody chime in with notes as desired | ||
| 2 | Review new ideas submission | discuss & place appropriately any new idea submissions | 2 | all | no new ideas this month | ||
| 3 | Anything in RS OST bike rack that should/could go onto work plan? | [hold for May 2023] review most recent bike rack & see if any items better placed/tracked in work plan | 5-10 | all | hold for May 2023 hold for August 2023 |
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| 4 | Review ‘in progress’ projects on Work Plan: Resource Sharing | Any projects nearing “due date”? Any issues brought to SC from project teams? | 15ish | all | Tipasa: moving forward P2P: moving forward well RS Analytics (user stats cats): PS goes, PD on own; case stale at Tier 2 (since Mar 31), action: nudge or escalate on case consortial block: moving towards fruition! target ~ mid June 2023 | ||
| 5 | review queue of projects on work plan | What would be next potential project(s) to start on? | 10 | hold for May 2023 reviewed high priority projects medium/low deferred review to future SC next time: August 2023 | |||
| 6 | Does RS OST have capacity to start on one of the potential project(s) this month? | Choose zero or more projects for RS OST for this month | 2 | RS OST at capacity for May 2023 | |||
| 7 | Is RS OST doing too much? | Choose zero or more projects to pause, delay, stop, scale back effort, extend deadline… | 2 | no pause/delay/stop/scale back projects for May 2023 (projects already scaled back or nearing completion) | |||
| 8 | For May & June 2023: think about July membership turnover, what could/should SC do for this. | 10ish | considerations: bring in ‘project leads’ for ‘in progress’ checkin (either at meeting or via email) for work plan & bike review re-shuffle small group SC take “RS OST SC” standing items to larger RS OST periodically, monthly or quarterly ('disband' small SC group) → topic for new cohort of RS OSTers | revisit in June for shape of what to bring to new(ish) RS OST in July (for Jason) | |||
| 9 | Multiple consultations requests being made to ExL resource sharing expert | Understand what consultations are being asked of ExL; what impacts this may have on our project timeline; any coordination that may be useful between the projects in requesting consultation from particular ExL expert | 2 | in progress consultations:
| Keep tracking our needs: priority & timing consider reaching out on SF cases, designating specific expertise & requesting known RS ExL expert | ||
| 10 | Wrap up | Review actions and decisions | 5 | ||||
| 11 | Parking Lot | Capture important topics for future discussion | Create working definition of “priority” for use with RS OST work plan How to measure capacity of RS OST for work projects | ||||
| 12 | Total | x/x |
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