2023-05-01 RS Steering Committee meeting notes

Attendees

  • @Jason Newborn , UC Davis (vice chair)

  • @Linda Michelle Weinberger , UC Irvine

  • @Peter Devine , UC San Diego

  • @Alison Ray (CDL) , California Digital Library (chair)

  • regrets:

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

record meeting

make sure Alison records meeting

1

Alison

everybody chime in with notes as desired





2

Review new ideas submission

discuss & place appropriately any new idea submissions

2

all

no new ideas this month

 

 

3

Anything in RS OST bike rack that should/could go onto work plan?

[hold for May 2023] review most recent bike rack & see if any items better placed/tracked in work plan

5-10

all

hold for May 2023

hold for August 2023

 

@Alison Ray (CDL) make noted changes on 5/3/23 bike rack 2023-05-10 RS OST meeting notes also update work plan where noted May 5, 2023
4

Review ‘in progress’ projects on Work Plan: Resource Sharing

Any projects nearing “due date”?

Any issues brought to SC from project teams?

15ish

all

Tipasa: moving forward

P2P: moving forward well

RS Analytics (user stats cats): PS goes, PD on own; case stale at Tier 2 (since Mar 31), action: nudge or escalate on case

consortial block: moving towards fruition! target ~ mid June 2023

 

 

5

review queue of projects on work plan

What would be next potential project(s) to start on?

10

 

hold for May 2023

reviewed high priority projects

medium/low deferred review to future SC

next time: August 2023

 

 

6

Does RS OST have capacity to start on one of the potential project(s) this month?

Choose zero or more projects for RS OST for this month

2

 

RS OST at capacity for May 2023

 

 

7

Is RS OST doing too much?

Choose zero or more projects to pause, delay, stop, scale back effort, extend deadline…

2

 

no pause/delay/stop/scale back projects for May 2023 (projects already scaled back or nearing completion)

 

 

8

For May & June 2023: think about July membership turnover, what could/should SC do for this.

 

10ish

 

considerations:

bring in ‘project leads’ for ‘in progress’ checkin (either at meeting or via email)

for work plan & bike review re-shuffle small group SC

take “RS OST SC” standing items to larger RS OST periodically, monthly or quarterly ('disband' small SC group) → topic for new cohort of RS OSTers

revisit in June for shape of what to bring to new(ish) RS OST in July (for Jason)

 

9

Multiple consultations requests being made to ExL resource sharing expert

Understand what consultations are being asked of ExL; what impacts this may have on our project timeline; any coordination that may be useful between the projects in requesting consultation from particular ExL expert

2

 

in progress consultations:

  • (Not SB (yet)) Tipasa configuration assistance

  • Consortial block (back burner until handover)

  • User statistical categories

  • P2P configuration

Keep tracking our needs: priority & timing

consider reaching out on SF cases, designating specific expertise & requesting known RS ExL expert

 

10

Wrap up

Review actions and decisions

5

 

 

 

 

11

Parking Lot

Capture important topics for future discussion

 

 

Create working definition of “priority” for use with RS OST work plan

How to measure capacity of RS OST for work projects

 

 

 

12

 

Total

x/x

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu