2023-06-12 RS Steering Committee meeting notes

Attendees

@Jason Newborn , UC Davis (vice chair)
@Linda Michelle Weinberger , UC Irvine
@Peter Devine , UC San Diego
@Alison Ray (CDL) , California Digital Library (chair)
regrets:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	record meeting	make sure Alison records meeting	1	Alison	everybody chime in with notes as desired
2	Transition planning	How to fold steering activity into full group.	45		Keep standing items for continuity and memory of ongoing discussions
3	Review new ideas submission	discuss & place appropriately any new idea submissions		all	view new ideas submission submit https://docs.google.com/forms/d/e/1FAIpQLSer9HRMlxuy7Zz-fr0_FmlIwuECUhRZV4CdJRnZwBOPp6Nxqg/viewform question: can google forms send out an alert when someone responds??	keep! todo: think about how often & when to review submissions when review: decide yes/no for work plan, then if yes slot into work plan
4	Anything in RS OST bike rack that should/could go onto work plan?	[hold for May 2023] review most recent bike rack & see if any items better placed/tracked in work plan		all		keep bike rack, but don’t actively review; clean out at the end of year person who puts bike in is empowered to bring to meeting agenda
5	Review ‘in progress’ projects on Work Plan: Resource Sharing	Any projects nearing “due date”? Any issues brought to SC from project teams?		all	some ideas: periodic updates from ‘project leads’ during review (hot updates could get updates as they happen) “period” could be monthly/quarterly updates in addition to overall work plan review	fold in to larger RS OST activities?; JCN is empowered to manage as fits new team; to ask to new RS OST “fold into larger group or keep sc?” JCN to ask himself: “how do I get updates about in progress projects?”
6	review queue of projects on work plan	What would be next potential project(s) to start on?			right now work plan like a ‘pez dispenser', project right under ‘in progress’ section are those that would begin ‘next’. AMR suggestion → don’t go ‘too deep’ into lower portion of work plan	keep → JCN to transition activity to larger RS OST (period tbd)
7	Does RS OST have capacity to start on one of the potential project(s) this month?	Choose zero or more projects for RS OST for this month				keep → JCN to transition activity to larger RS OST (period tbd)
8	Is RS OST doing too much?	Choose zero or more projects to pause, delay, stop, scale back effort, extend deadline…				keep → JCN to transition activity to larger RS OST (period tbd)
9	Multiple consultations requests being made to ExL resource sharing expert	Understand what consultations are being asked of ExL; what impacts this may have on our project timeline; any coordination that may be useful between the projects in requesting consultation from particular ExL expert			in progress consultations: (Not SB (yet)) Tipasa configuration assistance Consortial block (back burner until handover) User statistical categories P2P configuration	doesn’t need a separate tracker (from overall project priority & updates) don’t keep (folded into general planning & updates)
10	Wrap up	Review actions and decisions
11	Parking Lot	Capture important topics for future discussion			Create working definition of “priority” for use with RS OST work plan How to measure capacity of RS OST for work projects
12		Total	x/x