2023-03-06 RS Steering Committee meeting notes

Attendees

@Jason Newborn , UC Davis (vice chair)
@Linda Michelle Weinberger , UC Irvine
@Peter Devine , UC San Diego
@Alison Ray (CDL) , California Digital Library (chair)
regrets:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	record meeting	make sure Alison records meeting	1	Alison	everybody chime in with notes as desired
2	Review new ideas submission	discuss & place appropriately any new idea submissions	5-10	all
3	Anything in RS OST bike rack that should/could go onto work plan?	review most recent bike rack & see if any items better placed/tracked in work plan	5-10	all	skip this month
4	Where to put D OST collab request	Review & place (or not) in RS OST work plan? Should this topic be presented to wider RS OST?			needs more clarity in ask → too amorphous to put onto work plan. AMR to ask D OST for more clarity in project..		@Alison Ray (CDL) AMR to ask D OST for more clarity in project.
5	Review ‘in progress’ projects on Work Plan: Resource Sharing	Any projects nearing “due date”? Any issues brought to SC from project teams?		all	“consortial block” project: getting feedback that pushes initial scope
6	review queue of projects on work plan	What would be next potential project(s) to start on?			skip this month
7	Does RS OST have capacity to start on one of the potential project(s) this month?	Choose zero or more projects for RS OST for this month			RS OST is at capacity
8	Is RS OST doing too much?	Choose zero or more projects to pause, delay, stop, scale back effort, extend deadline…			potentially P2P project may slow/pause Replace VDX is smaller group from March-oct 2023 (frees up a little bit of capacity)
9	Multiple consultations requests being made to ExL resource sharing expert	Understand what consultations are being asked of ExL; what impacts this may have on our project timeline; any coordination that may be useful between the projects in requesting consultation from particular ExL expert			pending/in progress consultations: (Maybe?) Tipasa configuration assistance (~Feb 2023ish, may not be SB directly) P2P configuration (maybe testing) (yes in Feb) User statistical categories (not currently, maybe later) Consortial block (March 2023 or later, maybe not SB directly)	Keep tracking our needs: priority & timing consider reaching out on SF cases, designating specific expertise & requesting known RS ExL expert
10	Wrap up	Review actions and decisions	5			more time in between the reviewing of parking lot & work plan → try first quarter (feb, May, August, Nov)	@Alison Ray (CDL) RS OST SC next review for work plan & bike rack for May 2023
11	Parking Lot	Capture important topics for future discussion			Create working definition of “priority” for use with RS OST work plan How to measure capacity of RS OST for work projects
12		Total	x/x