| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Updates - from All-Chairs, Leadership Group, etc. | | 3 minutes | Tom | | | |
2 | Q & A Session - Including Questions on Slack since last meeting | | 6 minutes | Team | | | |
3 | Topics or questions for the Ex Libris Support Meeting | | 20 minutes | Tom / Team | CJK discussion goals: Who will be the vanguard campus for this re-indexing? Discuss dates from each campus for re-indexing, finalize by next meeting (6/14) Discuss CJK Doc present to OT Slack group on 5/23/23
Vanguard discussion not the following: UCSD, UCSC, UCB UCR or UCD reluctantly volunteer? UCR will make the proposal to their campus to be vanguard record time involved for vanguard re-indexing to determine impact for consequent campuses that follow UCR expressed an emergency brake measure if this process takes much longer than anticipated
Proposed dates from each campus: ideally pair large campuses with smaller campuses ideally start on a Friday evening (lowest traffic possible) UCB - lowest traffic time possible, nothing specific UCR - 7/7 or sooner if the vanguard UCI, UCLA - 7/14 or 7/21 UCSD - nothing specific, too many projects going on to choose a date, will take whatever they are given UCM - flexible UCSF - flexible
suggestion to have test cases to test CJK re-indexing success Additional ExL topics Reminder to send additional topics to discuss at next ExL meeting to Tom or Caitlin (specific ticket numbers, etc)
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4 | Pending projects / materials: | FYI updates on anything we’re waiting for | 4 minutes | Team | NERS voting process Updates from Greg Greg and Caitlin are in the process of making updates to the document no changes yet 2 week timeframe considered too short by several SILS OT members general focus is on the second round of voting
AC currently involved
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5 | Miscellaneous | | 2 minutes | Team | | | |
6 | Review/Update OT Workplan | | 2 minutes | Tom / Team | | | |
7 | Executive Session | Private discussion as needed | 0 mins | | | | |
8 | Parking Lot | Capture important topics for future discussion | 0 mins | | Taking the Temperature Survey Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint. OT topics for Town Hall (awaiting next meeting date announcement)
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9 | | Total | 37 minutes | | | | |