Page Comparison

STANDING ITEM: review a Task Report

any blockers on tasks?

all

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

CrossRef

FYI to Cohort that they are down March 24

Alison

https://status.crossref.org

•  Alison Ray (CDL) FYI to all-cohort that crossref is down; doi lookup failing 24 Mar 2022

Non-Cohort person wants down alerts

Give them alerts without signing them up for Cohort access

Gem

1. OT rep and OST reps need to disseminate info to local listservs or whatever

2. Self-sign up at ExL status page

• The next time they ask , here’s the info.

tools review

(fwiw, alison really hates the running meeting notes format)

all

Too long; hard to copy and set up new agenda; GSL/AMR don’t like.

Parking lot is useful at the end

• Do a new copy of the page for each day of agenda, starting 28 Mar 2022

•  Alison Ray (CDL) make stub page for 3/28/22 meeting with parking lot and standing items 24 Mar 2022

rapido discussion

what to do with rapido info?

caitlin/joe/alison

postpone to Thursday 31st

• put Rapido discussion in new parking lot, target discussion for 3/31/22

Track Issues/Shared Repository

What tools should Discovery use for tracking issues and shared Git repository?

Gem

Mentioned this in Slack with Caitlin/Jackie/Tom back on March 8. Should this go to OT? Does this get included in DOC tools thing? Should SILS Ops Team run this?

DOC is running a team, but it’s a long way off. This is a good proof of concept if SILS Ops takes this on.

Questions:

1. Is what we get on a free plan enough?

   1. Is it viewable by public?

2. Who gets access? (SILS Cohort)

   1. Can you even limit access?

3. What is actually involved in administering this?

4. Is this a pilot? How can we back out of this if needed?

• SILS Ops to do a write-up about GitHub Repo, share with Discovery, and ultimately get approval from OT.

•  Gem Stone-Logan Works on a write-up: Discovery wants this (Github repo), SILS Ops proposes yes under specific circumstances, bring back to SILS Op Center.
•  Gem Stone-Logan Email Discovery to cover our plan about shared repository

Tracking listserv requests

How do we know when a request has been answered?

Gem

Caitlin is the point person on all AskSils / SILS News etc. If CN hasn’t done it obviously in two days, then ping her.

LG Slack admin

Get a SILS Ops Center admin on the LG Slack channel

Caitlin

SILS Policy is to have a SILS Ops Center admin on all private Slack channels. We’re waiting for LG to respond and add Caitlin to the channel, then we can remove Celina.

Parking Lot

Still pending: LG access requests

tools review (confluence meeting format) 28 Apr 2022

‘what to do with rapido’ 31 Mar 2022

Cleaning up ILLOps folders and docs.

ILLOps shared google drive gets moved appropriately to the RSOST SILS shared drive

Alison & Joe

What permissions need to carry over?

•  Alison Ray (CDL) Share RS OST’s wiki space with ILLOps & let know about shared drive; if desire to be guest at meeting, they can let RS OST know (opt to add in chair &/or vchair) 14 Mar 2022
•  Alison Ray (CDL) (with jason newborn) Reach out to Ralph Horton about change over: any ‘VDX State of the State’ updates can go to RS OST listserv & can reach out to RS OST chair (& CN?) if need to guest at RS OST 16 Mar 2022
•  Alison Ray (CDL)Joseph Ferrie do actual moving 15 Mar 2022 during morning checkin

Write up instructions for ILLOps data tables

Make sure that instructions are visible to all UC Libraries appropriate staff (not just SILS folks?)

Joe

https://cdlib.plan.io/issues/19329

•  Joseph Ferrie write up data table instructions 24 Mar 2022

Planio Account for Sherry?

It would be useful if Sherry could easily see the ER troubleshooting stuff I’m currently doing. Both new tickets as well as languishing tickets.

Gem

(AMR): +++, the rest of CDL Collections has accounts, in keeping for Sherry to have one.

•  Alison Ray (CDL) add Sherry to Planio & SILS Planio thingy

CDI Issue Update

Spreadsheet of CDI tickets (just CDL tickets at the moment).

Gem

• Some tickets are staying in Tier 1 for more than 30 days.

• Lack of communication with many tickets. Unclear if they’re being worked on by Ex Libris or not.

• Do we see a date change when they work on it internally?

• Do we see a date change when they work on it internally?

•  Caitlin Nelson to bring this to Ex Libris support meeting as FYI and understanding of expectations. “Are you waiting on another party?”

SILS LG request to change permissions on GDrive and Confluence.

Caitlin

PENDING response from Lynne with clarity on who and permissions for changes.

•  Caitlin Nelson to follow up as needed on LG changes - first round done.

D2D involvement in CDL Collections work

• Is there any opportunity for Joe to help with automation?

• Caitlin working with LisaMac on Alma NZ issues

Team

Let’s let the LisaMac and Caitlin meetings play out a bit this week before bringing Sherry, Gem, Joe in.