March 2022 SILS Ops Center Meeting Notes

STANDING ITEM: review a Task Report

any blockers on tasks?

all

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

CrossRef

FYI to Cohort that they are down March 24

Alison

https://status.crossref.org

Non-Cohort person wants down alerts

Give them alerts without signing them up for Cohort access

Gem

1. OT rep and OST reps need to disseminate info to local listservs or whatever

2. Self-sign up at ExL status page

1. The next time they ask , here’s the info.

tools review

(fwiw, alison really hates the running meeting notes format)

all

Too long; hard to copy and set up new agenda; GSL/AMR don’t like.

Parking lot is useful at the end

1. Do a new copy of the page for each day of agenda, starting Mar 28, 2022

rapido discussion

what to do with rapido info?

caitlin/joe/alison

postpone to Thursday 31st

1. put Rapido discussion in new parking lot, target discussion for 3/31/22

Track Issues/Shared Repository

What tools should Discovery use for tracking issues and shared Git repository?

Gem

Mentioned this in Slack with Caitlin/Jackie/Tom back on March 8. Should this go to OT? Does this get included in DOC tools thing? Should SILS Ops Team run this?

DOC is running a team, but it’s a long way off. This is a good proof of concept if SILS Ops takes this on.

Questions:

1. Is what we get on a free plan enough?

   1. Is it viewable by public?

2. Who gets access? (SILS Cohort)

   1. Can you even limit access?

3. What is actually involved in administering this?

4. Is this a pilot? How can we back out of this if needed?

1. SILS Ops to do a write-up about GitHub Repo, share with Discovery, and ultimately get approval from OT.

Tracking listserv requests

How do we know when a request has been answered?

Gem

Caitlin is the point person on all AskSils / SILS News etc. If CN hasn’t done it obviously in two days, then ping her.

LG Slack admin

Get a SILS Ops Center admin on the LG Slack channel

Caitlin

SILS Policy is to have a SILS Ops Center admin on all private Slack channels. We’re waiting for LG to respond and add Caitlin to the channel, then we can remove Celina.

Parking Lot

Still pending: LG access requests

tools review (confluence meeting format) Apr 28, 2022

‘what to do with rapido’ Mar 31, 2022

review Task Report

any blockers on tasks?

all

wiki link on uc lib sils page

update the “View the UC Libraries SILS Project wiki on Confluence” link to go to UC Libraries SILS , rather than ‘phase 4 archive’

Alison

yes thanks

Rapido stuff

Get us caught up on the Ex Libris / ELUNA webinars

Caitlin

“Resource Sharing Directory” - want people to add themselves to Ex Libris list of participants

(https://www.canva.com/design/DAEsgXJSZDI/PQPltWJ-xZ-m-Vd_HigaDQ/view?website#2:exlibris-resource-sharing-directory, https://ill.circle.so/c/products-and-tools/new-resource-sharing-library-directory-in-alma )

“Knowledge of Rapido product”

ExL press release link

how to involve rs ost? → discuss within the afn tf as next steps for issues

NZ PrimoVE ‘staff use’ for ILL license terms

Let ILL staff use NZ PrimoVE to see ILL licensing terms. Couched as either the NZ PrimoVE is ‘staff view’ or just temporary until the larger ‘visibility of ILL licensing terms’ project is completed.

@Alison Ray (CDL)

ILL staff need to be able to see ILL license terms for eResources. In discussion with the Eres & Acq chairs, it sounds like there are several steps to getting these to show in IZ PrimoVEs.

• Could they do this? Varied on campus, but CDL provided this through 360 db visible to campus staff (they stopped adding at some point earlier in '21).

• “Let them use it” = let folks know that this exists and is open for public viewing

• Define what kind of support we D2D will be providing, as well as CDL Collections.

Work: to allow terms to show up there’s at least one setting in Alma, and one setting in Primo. Davis has it set to show (we can copy their settings?)

Running Consortia-Wide Analytics

Come up with a solution allows us to run reports for the whole consortia. This ability was in the RFP? How much can we push back? Do we need to explore another solution?

@Gem Stone-Logan

Recently had a need to run a consortia wide report for resource management. Even when running at night, the report was timing out. Ex Libris' response (06314859) was to limit to individual IZs except that isn’t feasible with this need. They suggested as an alternative to limit by various letters of the alphabet (so 26 individual reports . . . ). Not the first time I’ve been told not to run consortia-wide reports (05759999).

Thought it might be related to a bug UCSB ticketed (05300911) but Ex Libris says no.

Further info from Jeremy Hobbs, “I do remember at the CSUs that it was impossible to do any kind of true consortia report of all titles or similar things. You always had to filter by campus and combine results later.”

Let’s bring this to ExL support meeting 3/21 and ACAG on 3/28 and debrief after that.

Cleaning up ILLOps folders and docs.

ILLOps shared google drive gets moved appropriately to the RSOST SILS shared drive

Alison & Joe

What permissions need to carry over?

Write up instructions for ILLOps data tables

Make sure that instructions are visible to all UC Libraries appropriate staff (not just SILS folks?)

Joe

https://cdlib.plan.io/issues/19329

Planio Account for Sherry?

It would be useful if Sherry could easily see the ER troubleshooting stuff I’m currently doing. Both new tickets as well as languishing tickets.

Gem

(AMR): +++, the rest of CDL Collections has accounts, in keeping for Sherry to have one.

CDI Issue Update

Spreadsheet of CDI tickets (just CDL tickets at the moment).

Gem

• Some tickets are staying in Tier 1 for more than 30 days.

• Lack of communication with many tickets. Unclear if they’re being worked on by Ex Libris or not.

• Do we see a date change when they work on it internally?

• Do we see a date change when they work on it internally?

SILS LG request to change permissions on GDrive and Confluence.

Caitlin

PENDING response from Lynne with clarity on who and permissions for changes.

D2D involvement in CDL Collections work

• Is there any opportunity for Joe to help with automation?

• Caitlin working with LisaMac on Alma NZ issues

Team

Let’s let the LisaMac and Caitlin meetings play out a bit this week before bringing Sherry, Gem, Joe in.

Create the new space

Space is created

Team

WOOOOOOO

configurate sils-news-l listserv

configurate sils-news-l listserv

alison

make Caitlin, Gem, Alison editors; set send=editor

membership updates

review assignments from member changes march 1-7

team

Revise the meeting notes page

Get our meeting notes the way we want

Team