2022-12-05 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only Thursdays)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review https://uc-sils.atlassian.net/wiki/spaces/SOC/pages/1877704705	any blockers on tasks?	5	all		redo AMR’s old task fromhttps://uc-sils.atlassian.net/wiki/spaces/SOC/pages/1933312038/2022-06-30+SILS+Ops+Meeting+Notes?focusedTaskId=6 ; ask All Chairs to have each group look into any Phase 4 docs they still use & copy them into current gov structure	@Alison Ray (CDL) bring new item to all-chairs about taking any old phase 4 docs referred to into real structure (examples at https://uc-sils.atlassian.net/wiki/spaces/SOC/pages/1933312038/2022-06-30+SILS+Ops+Meeting+Notes?focusedTaskId=6 ) Dec 5, 2022
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN			@Caitlin Nelson close the AASAPT ticket for google access
3	Ex Libris Support Conversation	Anything learned from the last meeting with Ex Libris support?		Gem	See Ex Libris agenda & Notes, and the Operations Team notes from last week for details.
4	Analytics Distribution Ideas			Gem	Brainstorming additional ways to make NZ Analytics available.
5	Holiday coverage	Make sure we have any tasks covered		Team	(AMR out 12/19-23; everyone out 12/26-1/2; GSL out 12/23-1/6) Scheduled manual tasks by SILSOps ; for curtailment, do tasks ahead or after? (ask RMFG preference); for AMR out, Gem do weekly tasks on 12/20ish. SILSOps off hours contact/escalation procedure(s): How campuses contact us; what we would do internally		Gem to ask RMFG for ‘ahead or after’ preference for deletes over curtailment.
6	Wrap up	Review actions and decisions	5
7	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)
8		Total	x/x