2023-06-08 SILS Ops Meeting Notes
- Gem Stone-Logan
- Caitlin Nelson
Attendees
@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only 1st & 3rd Thursdays)
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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| 1 | STANDING ITEM: review Task Report | any blockers on tasks? | 5 | all |
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| 2 | STANDING ITEM: Any AskSILS / SILS News or other tool requests? | Are there blockers for anything that’s come in? Are there any we need to talk about? | 5 | CN | request to add (replace?) SILS LG support member via confl. request… |
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| 3 | Schedjey Update | FYI to team about what Joe has discovered so far | 10 | JF | We can get a report from Analytics, and can extract the MMSIDs from it, and we can create an itemized set. (Logical sets are not well supported on the API.) a) Get MMSIDs from a report (CHECK). extract MMSIDs (CHECK) b) Add MMMSIDs to a set → needs to get checked; then we could run the job from that set. Gotcha: we would like to do this in the sandbox, but there are no Analytics in SB. Testing in prod is easy enough in this project but could be a problem later (sandbox only gets refreshed twice a year; any time we test anything we’ll have to use production data and reports - so it’s a weird mix-and-match always). We’ll plan to see Joe every two weeks on this (June 22) |
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| 4 | Search External Resources | Plan to get rid of the duplicate OCLC search options. | 10 | GSL | Question about OCLC credentials. |
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| 5 | Related Records and Deletion Question | Double check our procedure is up-to-date | 15 | GSL | Making sure our documentation is in the correct order of editing / deleting records so that we don’t have dupes. Alison and Gem to meet separately. |
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| 6 | Support Analytics Response | Figure out what next steps, if any. |
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| 7 | Summer schedule | discussion with team |
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| 8 | Wrap up | Review actions and decisions | 5 |
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| 9 | Parking Lot | Capture important topics for future discussion |
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| Schedjey update again on 5/22 Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs) clean up on SILS overview page |
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| 10 |
| Total | x/x |
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Question? Contact AskSILS-L@ucop.edu